Personal Assistant to Managing Director & VP Operations

Job Title:

Personal Assistant to Managing Director & VP Operations – India

Location:

Gurgaon (Gurugram), India
Reporting to:  Managing Director & Vice President – Operations

About UHM
United Hospitality Management (UHM) is an international hotel management company with a growing presence across the Middle East, Europe, and India. As part of our India expansion, we are strengthening our corporate office team to support senior leadership in driving operational excellence and strategic growth.

Role Overview

The Person al Assistant to the Managing Director & VP Operations will provide high-level administrative, organizational, and strategic support to ensure seamless leadership effectiveness.
This role requires exceptional professionalism, discretion, attention to detail, and the ability to operate in a fast-paced, multi-property hospitality environment.
The successful candidate will act as a trusted coordination partner, ensuring priorities are managed efficiently and confidentially.

Key Responsibilities
1. Executive Support
Manage complex calendars, scheduling, and meeting coordination.
Prioritize appointments and ensure effective time management.
Coordinate domestic and international travel arrangements.
Prepare agendas, briefing documents, and meeting materials.
2. Communication & Correspondence
Draft professional emails, memos, and internal communications.
Act as a liaison between senior leadership and internal/external stakeholders.
Screen and prioritize incoming communication.
Maintain strict confidentiality in all correspondence.
3. Meeting & Operational Coordination
Organize leadership meetings, board discussions, and property review calls.
Prepare minutes of meetings and track action items.
Follow up with department heads and property leaders on deliverables.
Support coordination across multiple hotels and corporate functions.
4. Reporting & Documentation
Prepare presentations, reports, and dashboards as required.
Maintain organized documentation and filing systems.
Assist in compiling operational and performance reports.
5. Project & Expansion Support
Support coordination for pre-opening activities and new property launches.
Assist in preparing proposals, presentations, and leadership documents.
Track progress of strategic initiatives across departments.
6. Office & Administrative Management
Coordinate corporate office logistics when required.
Support visitor management and executive hosting.
Ensure smooth day-to-day administrative operations.
Qualifications & Experience
Bachelor’s degree in Business Administration, Hospitality, or related field.
3–5 years of experience as an Executive Assistant / Personal Assistant supporting senior leadership.
Hospitality or multi-unit business experience preferred.
Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.