Office Administrator & Executive Assistant

Job Title:

Office Administrator & Executive Assistant

Location:

Gurugram, India

Experience:

3–8 years in a similar role, preferably supporting a CEO or Founder

Job Overview

We are seeking a proactive, detail-oriented, and resourceful Office Administrator & Executive Assistant to provide comprehensive support to our Founder and ensure efficient day-to-day office operations. The ideal candidate will have prior experience working closely with top-level executives and should be comfortable handling a variety of administrative, executive, and logistical tasks.

Key Responsibilities:

Executive Support

- Manage the Founder’s calendar, schedule meetings, appointments, and calls.
- Coordinate complex travel arrangements (domestic & international).
- Handle passport and visa appointments and maintain updated travel documentation.

Communication Management

- Act as the first point of contact for all communication on behalf of the Founder.
- Screen, prioritize, and respond to emails, calls, and other correspondence.

Project Coordination

- Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables.
- Liaise with cross-functional teams to maintain project momentum.

Administrative & Office Management

- Oversee general office administration, including supplies, equipment maintenance, and vendor management.
- Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel.
- Maintain organized digital and physical records, documents, and files.

Documentation & Reporting

- Draft internal and external communications, reports, and presentations.
- Maintain and update confidential files and important documentation.

Event Coordination

- Organize and support the planning of company events, team meetings, and offsites.
- Collaborate with HR and other departments for seamless event execution.

Requirements

- Graduate in any discipline; additional certifications in office administration or business communication is a plus.
- 3–8 years of proven experience supporting top leadership (CEO/Founder).
- Exceptional organizational and time-management skills.
- Strong communication skills—both written and verbal.
- High degree of professionalism and discretion when handling confidential information.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- Ability to multitask and prioritize effectively in a fast-paced environment.

Preferred Attributes

- Self-motivated and solution oriented.
- Comfortable managing both strategic and routine tasks.
- Strong interpersonal skills with a collaborative mindset.