Accounting Controller – AI & Technology Integration

About Optima Ed:

At Optima Ed, we believe education should be more than a process—it should be a journey of discovery, empowerment, and possibility. That’s why we’re transforming the way the world learns by harnessing the power of immersive technology.

Imagine a world where every student, no matter their background, has access to dynamic immersive coursework, awe-inspiring virtual field trips, and a rich VR content library that makes learning come alive. At Optima Ed, we’re making that vision a reality.

We combine the timeless brilliance of a classical liberal arts and sciences education with groundbreaking technology to create experiences that don’t just teach—they ignite. Whether it’s exploring ancient civilizations, stepping into the heart of a science experiment, or discovering a passion for entrepreneurship, we empower learners to dream bigger and reach higher.

This isn’t just about education—it’s about expanding minds, opening doors, and making the extraordinary accessible to every family, everywhere. Together, we’re reimagining what’s possible, because when we innovate, we inspire.

At Optima Ed, we’re not just preparing students for the future. We’re creating a future worth preparing for. Let’s build it together.

The Controller will be primarily responsible for overseeing all aspects of Optime Ed’s accounting operations, ensuring accurate and compliant financial records, and managing day-to-day accounting activities. This role will focus on accounting functions such as accounts payable, accounts receivable, payroll, reconciliations, and financial reporting. The ideal candidate will have experience utilizing AI-driven systems and technology to streamline and automate accounting tasks.

The Controller will report directly to the HOF and will play an essential role in ensuring the financial health of our online school.

This is a salaried, exempt position.

As an exempt position, additional hours may be required as necessary to fulfill job responsibilities.

Compensation is determined annually in accordance with Optima Ed’s established performance evaluation and compensation policies.

• Oversee day-to-day accounting functions, including accounts payable, accounts receivable, payroll, and general ledger entries.
• Ensure timely and accurate month-end and year-end closing procedures, including reconciliations of bank accounts and balance sheets.
• Perform account reconciliations, ensuring discrepancies are investigated and resolved efficiently.
• Ensure compliance with accounting standards (e.g., GAAP) and maintain accurate, detailed records.

• Leverage AI-powered accounting software and ERP systems to automate and optimize financial reporting, invoicing, and reconciliations.
• Work with the IT team to implement new technologies that streamline accounting workflows and improve operational efficiency.
• Continuously evaluate and integrate emerging technologies to optimize accounting processes and reduce manual tasks.

• Prepare monthly, quarterly, and annual financial reports that accurately reflect the financial health of Optime Ed.
• Develop and maintain AI-driven dashboards and reporting tools to provide real-time financial insights for school leadership.
• Collaborate with the HOF to ensure that all financial statements comply with internal and external reporting requirements.

• Maintain and enforce strong internal controls to ensure accurate financial reporting and safeguard against errors and fraud.
• Lead preparation for annual audits and work closely with auditors to ensure compliance with all regulations.
• Ensure compliance with relevant accounting regulations, including tax filings and nonprofit accounting standards (if applicable).

• Lead and mentor the accounting team, ensuring the team is trained in accounting best practices and the latest technologies.
• Work closely with cross-functional teams (e.g., IT, HR) to resolve accounting-related issues and ensure financial systems are aligned with operational goals.
• Serve as a key point of contact for any…