Coordinator - Sales Administration

Job Title:

Sales Administration Coordinator Job Summary

Reporting to the Sales Supervisor, the Sales Administration Coordinator will support the sales Admin team and coordinate with cross functional departments to meet customer requests. They will work with Field Sales and Skyjack Financial Services to verify any details regarding orders from customers, assist with reporting and maintaining monthly ship targets.

Ensure compliance with all legislative requirements in the facility’s geographic location and:

• The Global Operating System Plays;
• OHSAS 18001:2007 Health and Safety management system standard;
• TS 16949 Technical Specification Management and Linamar Quality Basics system standards.

Support, Foster, Promote and Demonstrate Linamar’s Core Values and Leadership Behaviors.

Maintain balance between customer, employee and financial satisfaction by maximizing facility/department Performance Indicators to align to Linamar’s Stepping Stool of Success Strategy.

Support and maintain department lean initiatives as set out in LPS system requirements.

Manage daily calls and emails from customers and sales force, providing feedback to inquiries including freight quotes, equipment lead time and ship scheduling.

Manage customer orders throughout the process (order entry to shipping and invoicing), working with all departments to ensure customer satisfaction.

Co‑coordinate customer forecasted pre‑buy orders, ensuring production slots are managed.

Create and co‑coordinate batch ship schedules for plants, based on customer requirements and hip plan. Co‑coordinate shipments with customers, carriers and logistics as required.

Manage customer invoicing, ensuring accuracy. Liaison with AR for processing invoices and credits.

Co‑coordinate with Field Sales, Production, Materials, Logistics and Scheduling to meet customer requests, including order configuration, on‑time delivery and problem resolution.

Work with Field Sales and Skyjack Financial Services as needed to verify details surrounding pending or potential orders for customers, including pricing, terms, lead times and quotation requirements and ensuring financial documents are complete before shipment.

Perform daily/weekly/monthly reporting (ex. Shipments, open orders) as required for externa and internal use.

Maintain database records accurately, including customer and order data etc.

Monitor monthly ship targets and ensure level of shipping is occurring throughout each month to meet targets.

Manage assigned accounts (ex. Reporting, order entry, point of contact, maintaining relationships)

Participate in staff meetings, intercompany production, and ship meetings as required.

Initiate and/or complete as assigned continuous improvement projects.

Self‑motivated to complete all tasks with 100% accuracy and full accountability.

Post-Secondary education in a Sales or Business-related discipline or previous relevant work experience.

Minimum of 3 to 5 years’ experience in a Sales support or order management role with hands‑on experience in customer interaction.

Experience in the manufacturing environment will be an asset.

Must be capable of interacting with customers effectively while working through inquiries and issues.

Must be proficient in the use of Microsoft Outlook, Word, and intermediate level Excel.

Experience working with an ERP system.

Must have excellent communication skills (oral and written) and above average problem‑solving skills.

Demonstrated organizational skills and be able to work independently with the ability to prioritize and multitask in a fast‑paced environment.

Must be capable of producing reports by extracting and manipulating data from various sources.

Bilingual in French or Spanish is an asset.

Competitive Compensation

Employee Benefits package includes but is not limited to, Drug, Dental & Vision etc.

Opportunities for career advancement.

Sustainability Council

Community based outreach supporting both local and global initiatives and charities.

Linamar Corporation is a Canadian‑founded global manufacturer, renowned for its advanced engineering and innovative…