Administrative Partner

Administrative Partner to Senior Vice President of Quality, Safety, and Environmental Operations (SVP of QSEO)

We’re in relentless pursuit of breakthroughs that change patients’ lives. We innovate every day to make the world a healthier place.

To fully realize Pfizer’s purpose – Breakthroughs that change patients’ lives – we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.

Pfizer Global Supply proudly shoulders the responsibility of manufacturing and distributing our wide‑ranging pharmaceutical products.

Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues.

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high‑performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life‑changing therapies reach those in need, and your efficiency and problem‑solving skills are key to our success.

Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

In this role, you will:

• Strategically manage a complex calendar, anticipating conflicts and using your knowledge of the SVP’s priorities to diplomatically resolve problems in advance.
• Assemble pre‑meeting materials as needed, including pre‑reads and any other preparatory materials.
• Schedule meetings, including booking conference rooms, arranging Teams links, and managing meeting logistics (audio/visual support, catering, collecting pre‑reads, etc.).
• Manage sensitive matters with a high level of confidentiality and discretion.
• Organize all domestic and international travel, including private aviation arrangements, hotel accommodation, ground transport, travel documents, visas, and presentation materials for meetings.
• Prepare expense reports, track reimbursements, ensure correct credits/debits, and manage purchase orders through Ariba and track invoices.
• Maintain impeccable records and files of documents for auditing purposes.
• Order office supplies and IT equipment as requested.
• Proactively arrange visitor passes and cross‑site building access.
• Work closely with other Administrative Partners within QSEO and across the PGS Leadership Team.

• 7+ years of demonstrated administrative partner experience with at least 2 years at the senior executive level.
• Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
• Ability to carry out all office and administrative functions proficiently, delivering high‑quality work on a timely basis.
• Professional demeanor to interface with senior management, international colleagues, and important external stakeholders, exhibiting good judgment in handling confidential information.
• Resourcefulness in anticipating needs, prioritizing responsibilities, managing multiple priorities with tight timelines, and taking initiative.

• Proficiency with tools such as Ariba, SharePoint, Concur, and Workday.
• Adept at corporate compliance policies and T&E policies.

Hybrid assignment.

Salary ranges from $33.12 to $55.19 per hour, with eligibility for overtime, weekend, holiday, and other pay premiums depending on the work schedule and company policies. Comprehensive and generous benefits include a 401(k) plan with Pfizer matching contributions and additional retirement savings contributions, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits covering medical, prescription drug, dental, and vision.

Learn more at Pfizer Candidate Site – U.S. Benefits (usca). The United States salary range provided applies only to the United States – New York – New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Pfizer…