Office Manager

Element Six, part of the De Beers Group of Companies, is the world’s leading synthetic diamond and super-materials producer. An industry leader, the company has been operating for over 50 years.

We are recognized as operating at the forefront of our industry. The materials we manufacture are classed as advanced engineering materials. Today synthetic diamond is widely used across industries and markets around the world; from playing a vital role in the production of next generation automotive engines, to powering high-speed digital telecommunications equipment, the synthetic diamond and related materials we design and manufacture impact all of our lives.

The successful candidate will liaise directly the General Manager, as part of a team tasked with managing a CVD diamond facility in Gresham, Oregon. This is a critical site based role with opportunity for growth. In addition the Office Manager will be responsible for assisting administrative and support business services. This will require critical decision making and problem solving capabilities.

For the successful candidate a skill set is important however equal emphasis will be put on personal abilities in terms of being a proactive leader, with the ability to communicate well and to think outside the box.

What you’ll do:

• Be the main point of contact for all Guests to the facility, up to including co-ordination with agendas, food preferences, travel arrangements, hot desk reservation, etc.
• Manage and maintain office facilities and services including coordination with Facilities department and service providers e.g. catering, janitorial, landscaping etc.
• Provide administrative and logistical support e.g. coordinate meetings, offsite conferences. At times will include note taking and agenda management.
• Arranging travel for team members on site or at other sites – plane, accommodations, rentals, taxis, etc.
• Support marketing efforts, including managing social media posts and updating marketing materials.
• Credit card reconciliation required, purchase order management is desirable.
• Excise sound judgement and discretion when managing confidential conversations, documentation, and data
• Proficient in Microsoft suite including Excel, Sharepoint, and Outlook
• Create flyers, signage, and other internal communication tools to keep employees informed of company updates, policies, and events, ensuring materials are accessible to a multilingual workforce and support clarity, inclusion, and engagement.
• Conduct new hire preparation and help with the on boarding process.

• Education
  . High school diploma or equivalent (required); additional education in business or administration is a plus.
• Experience
  . Minimum of 2+ years in an administrative role;
  Proficient with Microsoft Office.
• Adaptability
  . Ability to work in a fast-moving environment and make independent decisions.
• Culture. Hands-on experience contributing to employee engagement through events, internal communications, recognition efforts, and creating a welcoming, inclusive workplace culture.
• Collaboration. Understands the importance of and has the ability to communicate effectively.
• Accountability. Looks beyond role to what is good for the business. Follows through on commitments and takes responsibility.