Administrative Assistant

STATUS/HOURS/PAY:
Non-Exempt/Hourly – Monday through Thursday, 9 am to 2 pm.

JOB SETTING:
In-person
, front office position with professional office attire and decorum.

REPORTS TO:

Senior Pastor

POSITION SUMMARY:

Provide secretarial support and services to the Pastor, church staff, choir personnel, church committees and congregation. Serve as the church receptionist; coordinate the overall office functions for the church.

The above statements describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required for the position.

• High school or equivalent (Required).

• Microsoft Office: 1 year (Preferred).

• Assist the church pastor professionally and respectfully with secretarial/administrative support.
• Acknowledge everyone's presence when they enter the office.
• Assist other church staff in their church-related functions as needed professionally and respectfully.
• Maintain the church calendar.
• Work with SPRC, Finance, and Council Chair to keep a calendar of monthly meetings.
• Record requests for building usage and send requests to appropriate personnel for approval.
• Prepare and gather information for the weekly church bulletin (attend Worship Committee Meetings and Retreats).
• Prepare special service bulletins as needed.
• Input Sunday worship service information in Pro Presenter.
• Prepare announcements via PowerPoint for Sunday morning services.
• Create, distribute, and post monthly church newsletter.
• As required, Communicate with the congregation by sending e-mail announcements and updates using Constant Contact and/or postal service.
• Answer phone and screen/route incoming calls.
• Respond to church office email and correspondence as needed.
• Provide general information to church visitors and church members.

• Assist with the church’s social media platforms and website management as needed.
• Maintain membership rolls, church directory, and congregation database to ensure accuracy.
• Coordinate with various groups/teams within the church and maintain sign-ups for various events as needed.
• Monitor and order supplies: office, kitchens and custodial.
• Secure storage of all church office documents.
• Schedule routine maintenance & repairs on all office equipment.
• Maintain communication with vendors and services.

• Effective verbal and written communication skills, with excellent English composition, punctuation, and proofreading.
• Capacity to work well with Pastor, Church Council, Congregation and Pastoral staff.
• Positive, organized, good at multi-tasking, prioritizing projects and a team player.
• Other essential characteristics: good judgment, diplomacy, confidence, and flexibility.
• Maintain confidentiality for all matters within the office.
• Strong Computer Skills - using Microsoft Windows, Word, Excel, Adobe, Access, PowerPoint, Outlook, Constant Contact, Power Church.
• Proficiency in the Use of Standard Office equipment.

• While performing the duties of this job, the employee is required to stand, walk, and/or sit.
• The employee must occasionally lift and/or move up to 25 pounds.
• The noise level in the work environment is usually moderate.