Accounts Payable Specialist

Responsibilities:

• Processes Accounts Payable (AP) invoices accurately and efficiently, ensuring compliance with company policies and procedures
• Verifies and reconciles invoices, purchase orders, and receipts to ensure accuracy, completeness, and proper authorization prior to payment
• Maintains vendor accounts by reconciling statements, resolving discrepancies, responding to inquiries, and monitoring contracts, including W-9 forms and payment terms
• Prepares and processes payments, including checks, automated payments, and wire transfers, and supports month‑end close activities like accruals and reconciliations
• Collaborates with internal departments and vendors to resolve billing issues and participates in special projects and initiatives as assigned by management
• Drive automation and process improvement in accounts payable
• Assist with audits and provide necessary documentation
• AR backup
• Other duties as assigned

• Minimum 3+ years of accounts payable experience
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and ERP systems
• Ability to work onsite and meet deadlines in a fast‑paced environment

Compensation and Benefits: Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.