Executive Assistant

A Greenwich, CT based finance firm is seeking a highly organized and proactive Executive Assistant to support their Operations Team. The ideal candidate will be comfortable working in a fast-paced setting, possess a strong work ethic, and have prior experience working within financial services.

This role is on-site five days per week

Hours:

8:30 am - 5:00 pm with flexibility for OT as required

Key Responsibilities:

• Provide comprehensive administrative support to a team of executives
• Manage complex calendars, schedule meetings, and anticipate scheduling conflicts
• Coordinate domestic and international travel arrangements
• Handle incoming calls and manage communications effectively
• Assist with document management and ad hoc projects as needed
• Build and maintain positive relationships with internal and external stakeholders
• Maintain confidentiality and discretion in handling sensitive information

Requirements:

• Bachelor's degree preferred
• 5–7+ years of experience supporting senior executives in financial services
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur
• Ability to work in a fast-paced trading floor environment
• Excellent written and verbal communication skills
• Ability to work independently, prioritize tasks, and meet tight deadlines
• Proactive, detail-oriented, and able to handle pressure with professionalism