Associate, Premises and Reception

A leading global investment firm with a diversified portfolio across insurance, asset management, technology, mobility, sports & gaming, media & music, real estate, and consumer sectors is seeking an Administrative Assistant to support its Events, Communications, and Investment teams. This is a highly visible role offering exposure across multiple business units. The ideal candidate is organized, proactive, detail‑oriented, and comfortable operating in a fast‑paced, dynamic environment.

• Provide administrative executive support to Director of Events and the team
• Schedule and organize meetings and all appointments, including agendas, and ordering meals.
• Answer and monitor incoming calls and emails
• Manage and coordinate complex calendars, meetings, and calls
• Prepare and submit expense reports and invoices; assist with event budget tracking and reconciliation
• Handle incoming calls and communications professionally
• Coordinate domestic and international travel, including transportation, accommodations, and detailed itineraries
• Maintain project timelines and organize electronic files and documentation
• Support event logistics, including venue research, catering coordination, audiovisual arrangements, and shipping
• Prepare event materials such as name badges, signage, and registration lists
• Partner with internal teams to ensure brand alignment and consistency
• Provide on‑site support at high‑profile events as needed (setup, registration, breakdown)

• 2–4 years of administrative experience (financial services experience a plus)
• Bachelor’s degree required; communications, marketing, hospitality, or related field preferred (or equivalent experience)
• Strong organizational and time‑management skills with exceptional attention to detail
• Excellent interpersonal, communication, and problem‑solving abilities
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Experience with event management tools such as Splash, Cvent, or Salesforce is a plus
• Professional, dependable, and willing to take a hands‑on approach
• Ability to work flexible hours, including evenings and weekends as needed
• Must be able to commute between Midtown Manhattan and Greenwich, CT offices

If you meet the required qualifications and are interested in this role, please apply today.

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long‑term relationships based on trust, respect, and the consistent delivery of excellent results.

For more information and additional opportunities, visit:  and connect with us on Facebook, and Linked In.

Opportunity Awaits.