Executive Assistant

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires a detail-oriented professional who thrives in a fast-paced environment and can anticipate needs, manage competing priorities, and ensure seamless day-to-day operations.

Responsibilities:

• Manage complex and shifting calendars; prioritize meetings, resolve conflicts, and ensure leadership is fully prepared for engagements
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting
• Organize and coordinate meetings, leadership sessions, and team events
• Track action items and follow up on deadlines to support project execution
• Serve as a point of contact between executives and internal/external stakeholders
• Draft, edit, and prepare professional correspondence, reports, and presentations
• Prepare meeting materials, briefings, and supporting documentation
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information
• Process expenses and administrative workflows accurately and efficiently
• Maintain organized digital files, records, and documentation
• Work closely with cross-functional partners to support communication and information flow
• Partner with other administrative professionals to support leadership team operations
• Assist with coordination of vendor and partner engagements as needed
• Assist with research, data organization, and presentation formatting
• Support special projects to ensure timelines and deliverables are met

Requirements:

• 5+ years of Executive Assistant experience supporting senior-level leadership
• Exceptional organizational skills and attention to detail.
• Proven experience managing complex calendars and high-volume scheduling.
• Strong proficiency in Google Workspace and/or Microsoft Office Suite.
• Experience coordinating domestic and international travel.
• Excellent written and verbal communication skills.
• Ability to exercise discretion and maintain confidentiality.
• Demonstrated ability to operate independently in a fast-paced, evolving environment.

If you are the following; we'd love to hear from you!

• Proactive and calm under pressure and adaptable to change
• Highly dependable with strong follow-through
• Professional, polished, and service-oriented
• Willing to roll up sleeves and support where needed