Bookkeeper​/Administrative Assistant

A Greenwich, CT family office is looking for a Bookkeeper/Administrative Assistant. This role will be supporting the CFO of the family office, as well as 2-3 other key individuals on the team. This is a hybrid position (4 days in the office).

• Maintain organized and accurate financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions.
• Manage capital calls and investment documentation for high net‑worth family portfolio.
• Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation.
• Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus.
• Track inventory and maintain organized lists of contacts and business information.
• Maintain and manage calendars utilizing Microsoft Outlook.
• Administrative support in creating, maintaining, and editing documents, spreadsheets, and presentations.
• Answer all phone calls in a professional manner; take messages or assist directly when appropriate.
• Coordinate internal and external meetings including room reservations, equipment set‑up, and meeting material preparation (e.g., presentations, agendas).
• Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy.
• Distribute daily mail to appropriate team members.
• Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.
• Track team PTO and sick days.
• Perform ad-hoc assignments as requested.
• Must have familiarity with hedge funds or financial services environments.

• Minimum 3 years of administrative AND bookkeeping or accounting experience.
• Bachelor's Degree required.
• Proficiency in Word, PowerPoint, and Excel.
• Excellent research, writing, and communication skills.
• Excellent time management, organizational and interpersonal skills.
• Resourceful, well organized, highly dependable, efficient and detail oriented.
• Must be able to handle confidential information with the appropriate level of discretion.