Administrative Assistant Interior Design Firm

Jennifer Tokatyan | Leadership Consulting is working with Amy Aidinis Hirsch Interior Design to hire an exceptional administrative assistant in Greenwich, CT
. The position is an onsite role.

This is a special opportunity to contribute your administrative talents towards an exceptionally creative, professional, high-quality and high-end design firm . You will have career-enriching exposure and experiences, the opportunity to be part of a high profile, award-winning luxury boutique interior design firm. The work environment is high energy, fast-paced, collaborative with a family-like atmosphere and generous benefits, including medical/dental vision coverage, paid time off (vacation and holidays), and a defined benefit pension plan with company match.

About the Company

Amy Aidinis Hirsch Interior Design LLC is an award-winning, high-end luxury residential bespoke design firm located in Greenwich, CT. Founded in 2006, Amy Aidinis Hirsch has been creating one-of-a-kind homes for the most discerning clientele. With expert skills in all aspects of interior design and a unique proven process, her thoughtful design solutions have landed her projects across the country – spanning Montana, Wyoming, Colorado, the Bahamas, Martha’s Vineyard, Manhattan and Connecticut.

No matter the locale, Amy Aidinis Hirsch has left a luxurious yet livable and indelible mark on the homes she has crafted with each client’s individual lifestyle in mind. Accomplished in both tradition and modern styles, her creative designs are filled with details that are unexpected – regardless of the size and scope of the project. The firm handles projects from ideation phase, through construction and project management, to finalizing finishing touches.

With quality, innovation and unparalleled execution, this boutique firm delivers meticulous and uncompromising attention to detail, service and style.

About the Position

The Administrative Assistant plays a vital role in supporting the Principal and Office Manager of Amy Aidinis Hirsch Interior Design, ensuring both leaders can focus on their highest-priority work. This individual serves as their key support partner—managing communication, schedules, administrative tasks, and daily needs with professionalism, discretion, and exceptional attention to detail.

The ideal candidate is an experienced administrative professional who takes pride in enabling others to do their best work—someone who is organized, anticipatory, calm under pressure, and aligned with the team’s refined, service-oriented style. This is a full-time, in-person role (Monday–Friday, 9am–5pm) based in the Greenwich, CT studio, requiring reliability, discretion, strong communication skills, and comfort engaging directly with clients and vendors.

The ideal candidate thrives in a fast-paced, detail-oriented design studio, approaches challenges proactively, and represents the firm’s polished, service-driven brand with grace and confidence. Must be diligent with monitoring, following up and following through on priorities and day-to-day needs.

• Manage Amy’s calendar, schedule, and daily workflow with accuracy and discretion.
• Represent Amy’s voice and brand in communications with warmth, professionalism, and care.
• Draft and respond to emails on Amy’s behalf, ensuring consistent communication with clients, vendors, and collaborators.
• Monitor and manage Amy’s voicemail, prioritizing follow-up and correspondence.
• Coordinate and schedule vendor, client, and in-office meetings.
• Support hiring and coordination of sample room librarian and ensure sample library organization.
• Anticipate Amy’s needs, maintaining proactive communication and a high level of confidentiality, create systems that allow her time and space for creative focus.
• Coordinate travel arrangements, including airfare, car, transportation and lodging.
• Assist with personal errands and tasks such as schedule appointments, schedule and coordinate family travel, run errands, return merchandise at stores, etc. (must be comfortable with supporting business and personal needs to optimize productivity).
• Collaborate closely with Aileen to maintain accurate records and…