Office Manager

Our client, a Luxury Skincare Practice based in Greenwich, CT is seeking a Part Time Office Manager. Our client is seeking a friendly, organized, and detail-oriented individual to be the face and backbone of our office.

Company:
Luxury Skincare Practice

Role:
Part-Time Office Manager

Hours: 4 days in the office – 4-6 hours Between 9:00am/9.30am-2:30pm/3:00pm.

Degree: Preferred

• Greet and welcome patients with warmth and professionalism.
• Answer phone calls, emails, and inquiries promptly and courteously.
• Schedule, confirm, and manage patient appointments.
• Manage incoming and outgoing correspondence (mail, packages, invoices).
• Prepare and maintain patient records, forms, and consent documents.
• Assist with billing, payments, and reconciliation of daily transactions.
• Support marketing efforts—assist with newsletters, social media, and patient communications.
• Order and track office and medical supplies; manage vendor relationships.
• Oversee daily office operations to ensure efficiency and organization.
• Ensure the office environment is clean, professional, and welcoming.

• College degree highly preferred
• Office/Administrative experience out of Skincare/Medical/Dental offices are highly preferred
• 7+ years of relevant office administrative experience
• Proficiency in Microsoft Outlook, Excel, and Word
• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.
• Knowledge of skincare terminology or treatments a plus.