Matter Information Analyst

Overview

Position Summary
Join our dynamic Financial Operations Team at Ogletree Deakins as a Matter Information Analyst. This role supports and enhances our firm s billing functions by ensuring clients and matters are set up accurately and timely. You will collaborate closely with Attorneys, Practice Assistants (PAs), Billing Team and clients to optimize revenue and enhance client satisfaction.

Position Summary
Join our dynamic Financial Operations Team at Ogletree Deakins as a Matter Information Analyst. This role is pivotal in supporting and enhancing our firm s billing functions by ensuring clients and matters are set up accurately and timely. You will collaborate closely with Attorneys, Practice Assistants (PAs), Billing Team and clients to optimize revenue and enhance client satisfaction.

• Matter Set Up:
  Contribute to the beginning-to-end matter lifecycle by accurately setting up clients and matters for billing in line with client-specific guidelines. Includes reviewing InTapp forms for accuracy, ensuring data flows into Aderant, mapping in Billblast and in various evendor websites for eBilled matters.
• Data Change Management:
  Process data changes to matters after set up, including insurance information, bill groups, contact changes, formatting, and matter plans.
• Matters in Pending Status Management:
  Follow up on matters in review and resubmit status to avoid WIP buildup.
• Control Reports:
  Analyze and correct items on various reports when needed.
• Issue Resolution:
  Research and resolve escalated items.
• Team
  
  Collaboration:
  
  Act as back up for team members out of office or when SLAs are not being met.
• Effective Communication:
  Respond promptly, courteously, and professionally to inquiries within shared and personal mailbox.
• Policy & Procedure Compliance and Documentation:
  Ensure adherence to established matter information policies and procedures.

Please note, we are not working with outside recruiters for this position.

• Undergraduate degree in Business, Accounting, Finance or related field.
• Minimum of 1 year in legal billing or matter setup. 3 years preferred.
• Proficiency with MS Word and Excel (formulas, pivot tables and filters).
• Working knowledge of Aderant, including bill groups, matter plans, formatting, and insurance related matters.
• Experience with Billblast and electronic billing systems such as Legal Tracker, Legal
  
  X, Collaborati, and TyMetrix, etc.
• Interpersonal and Communication
  
  Skills:
  
  Demonstrates excellent oral and written communication abilities and maintains a professional demeanor.
• Workload Management:
  Capable of prioritizing tasks efficiently and adapting to a fast-paced environment.
• Self-Motivation: A highly motivated self-starter who excels with minimal supervision and takes a proactive approach in team settings.
• Organizational
  
  Skills:
  
  Exhibits exceptional organizational skills and attention to detail, managing multiple tasks and deadlines effectively.
• Initiative and Judgment:
  Takes initiative, exercises good judgment, and demonstrates excellent follow-up skills.
• Problem Solving:
  Applies logical thought processes to varied requests and determines next steps using best-practice protocol within a legal billing environment.

Ogletree Deakins offers a robust suite of benefits for our staff including:
Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account / Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement, and an Employee Assistance Program.

Salary ranges by state law are provided for transparency where applicable. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position may require a deadline-driven schedule and standard benefits apply.

Contact Information
If you have questions, please e-mail Megan Becker at  with "Matter Information Analyst" in the subject line. Applications submitted via e-mail will not be considered.

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. We are committed to diversity within the legal profession and the workplace. Equal Opportunity Employer.