Marketing & Business Development Coordinator

Do you like working with different project teams in a challenging environment? Are you interested in joining an organization focused on making a positive impact? If so, we would like to talk with you about growing with us.

We are currently seeking a full-time Marketing/Business Development Coordinator
. This is an excellent opportunity to join and grow EnSafe, getting involved in a variety of projects for a diverse range of clients across the globe.

This role is pivotal in supporting proposal development, marketing communications, and brand consistency across EnSafe’s operations. The ideal candidate will combine strong writing and organizational skills with creativity and a keen eye for detail and design.

• Proposal Coordination
• Under the Proposal Manager’s supervision, coordinate and prepare high-quality, compliant, and compelling proposals in response to RFPs, RFQs, and RFIs.
• Support Proposal Manager during the proposal process from go/no-go, kickoff to submission, including scheduling, task assignments, quality assurance reviews, and proposal closeout.
• Collaborate with project managers, technical staff, and business development leaders to gather and synthesize technical content.
• Maintain and update project descriptions, resumes, and other marketing materials within the proposal library.
• Coordinate and assemble smaller proposal efforts and Statements of Qualifications (SOQs).
• Deconstruct proposals.
• Update and maintain supporting documentation, including SF330 Part IIs.
• Marketing Communications
• Support Communications/Marketing Director and Graphics team with social media, SharePoint, and website content in alignment with EnSafe’s brand identity.
• Brand & Quality Management
• Ensure all materials adhere to EnSafe’s branding standards and corporate messaging.
• Perform quality control checks for formatting, grammar, and compliance with client and internal standards.

Minimum Skills and Requirements:

• Bachelor’s degree in marketing, Communications, English, Business, or a related field.
• 1-3 years of experience in marketing, proposal coordination, or related roles — AEC industry is required (Architecture, Engineering, and Construction).
• Skills:
• Excellent written and verbal communication.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Premiere Pro, Illustrator) is highly desirable.
• Experience with CRM systems (such as Unanet, Sales Force, or Deltek Vision) preferred.
• Familiarity with social media platforms and tools.

• Meticulous and initiative-taking with a keen sense of ownership.
• Ability to manage multiple priorities under tight deadlines.
• Collaborative and professional demeanor with internal teams and external clients.
• Creative thinker who contributes to continuous improvement in marketing efforts.

• Employee-Owned Advantage:
  EnSafe is 100% employee-owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds, you succeed too, turning company growth directly into shared rewards.
• Commitment to Growth and Wellness:
  The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• Purpose Driven Work:
  EnSafe’s mission focuses on impactful environmental, health, and safety consulting—making a real difference in communities and is backed by its long-standing technical credibility.
• Safety as a Value, Not Just a Service:
  Safety is deeply embedded in our culture, prioritizing employee well-being in addition to helping clients maintain compliance. We stress that “safety is part of everything we do.”
• A Culture of Freedom & Ownership:
  At EnSafe, our career philosophy is built on freedom. The freedom to take initiative, achieve your goals, and shape your own career path. Employees are encouraged to pursue growth in a flexible, entrepreneurial environment.
• Challenging, Creative Work:
  Workdays at EnSafe are anything but ordinary, fast-paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety,…