Operations Assistant

Overview

EXECUTIVE OPERATIONS ASSISTANT - Multi-Company Leadership Support.

The Role:

Right arm to an executive leading multiple companies — an established marketing/consulting firm and a startup launching now. You will handle operational execution across both businesses so leadership can focus on strategy and revenue generation.

• Executive-level thinking - You anticipate needs, see around corners, connect dots without being told
• Extreme learning speed - Instructions given once, you figure out the rest
• High-velocity operator - You match intensity and move fast without sacrificing quality
• Comfort with ambiguity - Startup chaos on one side, established operations on the other; you thrive in both
• Systems builder - You don t just complete tasks, you create processes that scale
• Tech proficiency - CRMs, project management tools, Google Workspace, AI tools; you learn platforms quickly
• Proactive ownership - You see what needs to be done and handle it

• Needs constant direction or repeated explanations
• Prefers slow, methodical work with predictable structure
• "That s not my job" mentality
• Requires extensive training and onboarding support
• Can t handle rapid context-switching between companies/priorities

• Title: Executive Operations Assistant
• Pay: $70,000 - $85,000 (based on experience)
• Location: Hybrid
• Hours: 45-50 hours/week during high-intensity periods

• Direct access to executive-level strategy, marketing, operations, and business building
• Real decision-making authority, not just task execution
• Learn how to build and scale businesses from the inside
• Work with someone who values speed, independence, and results

• What You ll Actually Do:
• Executive Support: Calendar management, email triage, meeting prep and follow-up, daily priority briefs
• Google Workspace Management: Drive organization, document creation, spreadsheet management, and file system maintenance
• CRM Setup & Management: Configure and maintain CRM systems, manage client data, track pipeline, and workflows
• Team Coordination: Check in with department managers, track deliverables, and ensure nothing falls through the cracks
• Project Management: Own task tracking platforms, monitor progress across teams, flag delays and bottlenecks
• Hiring Support: Screen applicants, coordinate interview process, handle initial candidate interactions
• Content & Documentation: Convert recordings into presentations and workbooks, create SOPs, document processes
• Strategic Execution: Research, vendor coordination, event logistics, board meeting prep - whatever the business needs

• Executive-level judgment - Anticipate needs, prioritize competing demands, and make sound decisions without constant oversight
• Rapid learning capability - Master new systems, tools, and processes with minimal instruction; figure out solutions independently
• Technical proficiency - Experience with CRM platforms, Google Workspace, project management tools; comfortable learning new software quickly
• Systems & process orientation - Build scalable workflows, document procedures, and create organization from chaos
• High-velocity execution - Thrive in fast-paced environments with multiple priorities; deliver results without sacrificing quality

Compensation: $70,000 - $85,000 yearly