Office Coordinator & Receptionist

Office Coordinator & Receptionist at Ferguson Builders

Before applying for this job, please read the description in its entirety and follow the instructions under “

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Note that all candidates will be required to undergo a background check as part of the hiring process.

• Starting from $42,000 - $50,000 Annually.
• Job Type: Full Time, 40+ hours per week, Monday to Friday.
• In-Office and In-Field with some travel.

• Holidays Off & Vacation/PTO.
• Health Benefit - QSEHRA.
• 401k match - 100% up to the first 3% of your income and 50% of 4-5%.
• Company Gear & Apparel.
• Team Building & Family Events.
• Gear Share.

• Profit Share:
  After 90 days, once you have taken on all your responsibilities and received a vote from the team, you are eligible to receive a quarterly profit share! We believe that sharing company profits encourages efficiency and ownership. And who doesn’t love a good bonus incentive?

We are an award‑winning Design‑Build remodeling firm located in Greenville, South Carolina. Our company started in 2010 and has been steadily growing since! As our clients will tell you, we’re committed to the highest standards of quality and craftsmanship in every project. Because we strive for excellence, all our employees must be committed to clear communication at every level.

• Team Player.
• Excellence.
• Ownership.
• Motivated.
• Greater Purpose.

We’re looking for a highly organized, detail‑oriented Office Coordinator and Receptionist who brings a polished, professional, and welcoming presence to every interaction. This role is essential to creating an exceptional client experience while keeping our daily office operations accurate, efficient, and running smoothly.

As the first point of contact for clients, guests, and vendors, you’ll create a welcoming and professional experience from the moment someone calls or walks in. You’ll manage phone and email communication, coordinate scheduling, and keep client records accurate and organized. You’ll also help maintain a clean, meeting‑ready office, support trade partner documentation, assist with Accounts Receivable tasks, including invoices, deposits, and payment follow‑up, and provide administrative support to your supervisor, along with other team members as needed.

The ideal candidate is dependable, proactive, and genuinely enjoys helping others. If you take pride in keeping everything running smoothly behind the scenes and naturally deliver outstanding service, we’d love to hear from you.

• Strong communication, interpersonal, and customer service skills.
• High level of planning, organization, and attention to detail.
• Ability to multitask and prioritize tasks efficiently.
• Appreciates and participates in teamwork (outgoing and friendly) while performing at a high level themselves.
• High level of integrity and confidentiality.
• Experience in an administrative, office coordination, or customer service role.
• Customer Service and Social Media experience are a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Products.
• Ability to learn new technology quickly.

• Provide a professional, welcoming experience as the first point of contact for clients, guests, and vendors.
• Answer and route phone calls, respond to emails/voicemails, and ensure timely communication and follow-through.
• Schedule and coordinate client appointments, internal meetings, and office calendars as needed.
• Maintain accurate client records and updates in Buildertrend and other company systems.
• Enter and track leads in the CRM and support job closeout tasks as assigned.
• Handle day-to-day administrative tasks such as mail, filing, document preparation, and recordkeeping.
• Keep the office organized, stocked, and client‑ready by maintaining supplies, snacks, and refreshments.
• Provide Executive Assistant support to supervisor, including calendar management, meeting coordination, document preparation, correspondence, task tracking, and confidential administrative support.
• Support team members with administrative assistance, including reports, meeting notes, scheduling, and errands as needed.
• Maintain a clean,…