Senior Executive Assistant

The Executive Assistant Senior to the Chief Operating Officer (COO) supports the Executive in day-to-day activities, assisting with any administrative needs. This role provides administrative and clerical support to the COO office, either as part of a team or individually to ensure the administration and smooth running of departmental business. Serves as a resource to staff. Reports to the Chief of Staff (CoS) to the COO.

Will receive assignments from the COO and CoS. This position is on-site in Greensboro, NC.

• Assist visitors to the COO office. Answer incoming telephone calls to the office, send written correspondence for leader: memos, letters, minutes, and agendas.

• Coordination of meetings and calls for the COO, contact participants and stakeholders, check for availability, set date, time, location, and reserve space. Arrange catering as needed.

• Ensures calendar is up-to-date and that meetings are scheduled promptly.

• Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion within the office environment.

• Coordinates and identifies travel arrangements for the COO.

• Reviews expense reports for COO and leadership direct reports, ensuring compliance with company travel policies and other expense-related policies and procedures.

• Submit requests for disbursement to Accounts Payable.

• Orders supplies and maintains inventory for office.

• Complete requisitions and submit purchasing orders. Receive and distribute supplies.

• Collects and organizes material to be presented in final form. Prepares electronic presentations to include charts, tables, graphs, PowerPoint, Excel and other reports.

• Performs other duties as assigned.

• Required: Bachelor's Degree in Business Administration or related field of study
• Preferred: Master's Degree in Business Administration, Healthcare Administration, or related field of study

• Required: 3 years of administrative support; proficiency in using a variety of software systems such as Microsoft Word, PowerPoint, Excel, and Outlook. Ability to effectively communicate with clinicians and hospital staff.
• Preferred: Paralegal background, project management expertise, and extensive experience providing high-level executive support strongly preferred.