Senior Executive Assistant

The Executive Assistant Senior to the Chief Operating Officer (COO) supports the Executive in day-to-day activities, assisting with any administrative needs. This role provides administrative and clerical support to the COO office, either as part of a team or individually to ensure the administration and smooth running of departmental business. Serves as a resource to staff. Reports to the Chief of Staff (CoS) to the COO.

Will receive assignments from the COO and CoS. This position is on-site in Greensboro, NC.

Essential Job Function

* Assist visitors to the COO office. Answer incoming telephone calls to the office, send written correspondence for leader:

memos, letters, minutes, and agendas.

* Coordination of meetings and calls for the COO, contact participants and stakeholders, check for availability, set date, time,

location, and reserve space. Arrange catering as needed.

Ensures calendar is up-to-date and that meetings are scheduled promptly.

* Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion within the

office environment.

* Coordinates and identifies travel arrangements for the COO.

* Reviews expense reports for COO and leadership direct reports, ensuring compliance with company travel policies and

other expense-related policies and procedures.

* Submit requests for disbursement to Accounts Payable.

* Orders supplies and maintains inventory for office.

* Complete requisitions and submit purchasing orders. Receive and

distribute supplies.

* Collects and organizes material to be presented in final form. Prepares electronic presentations to include charts, tables,

graphs, PowerPoint, Excel and other reports.

* Performs other duties as assigned.

Education

* Required:

Bachelor's Degree in Business Administration or related field of study

* Preferred:
Master's Degree in Business Administration, Healthcare Administration, or related field of study

Experience

* Required:

3 years of administrative support;
Proficiency in using a variety of software systems such as Microsoft Word, PowerPoint, Excel, and Outlook. Ability to effectively communicate with clinicians and hospital staff. Preferred:
Paralegal background, project management expertise, and extensive experience providing high-level executive support strongly preferred

Licensure/Certification /Listing