Business Services Coordinator

requisition number

s3068

002584

business services coordinator

business services coordinator

staff

the business services coordinator is responsible for all the biology department’s financial operations, including account management and reconciliation, purchasing, travel, and reporting. Position also serves as the chrome river and p-card coordinator. The position interacts regularly with external vendors and with staff, faculty, and administrators across campus.

bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

• prior budget, accounting, and purchasing experience
• banner experience
• experience working in a university setting
• excel experience

if no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

applicants are required to upload a list of at least three (3) professional references that includes:

$53,010 - $55,800

biology - 12204

8 a.m.

- 5 p.m., monday - friday

12

administrative & managerial

business services coordinator

01/15/2026

01/28/2026

non-exempt

management of biology department financial records

• serve as primary departmental resource on all financial procedures, expenditures, and record keeping.
• monitors and reconciles faculty & staff allocations and expenses across multiple funding sources (50+ funds included).
• responsible for budget transfers, queries, and reports.
• research the history of spending within the funds for the department head and the business officer.
• resolve problems over expenditures and purchases, including delayed or missing purchases and travel reimbursements.
• track budget expenditures by course forthe e&t fund.
• prepare monthly reconciliation statements and fund reports for departmental leadership.
• prepare deposits of received money (bank royalties, external billing receipts, etc).

chrome river and pcard coordinator

• process travel for biology faculty, staff, and guests
• review and verify all pcard transactions for the biology department.
• collect, verify, and archive receipts, account verification, and sign-off documentation.
• post all p-card activity to the relevant accounts.
• trains departmental user in the use of chrome river.

purchasing coordinator

• responsible for purchasing equipment and supplies for the biology department. This includes wire transfers, non-po checks, non-employee reimbursements, honorarium, and purchase orders average of 500 submissions/year.
• makes large equipment purchases, often requiring quotes and special processing times.
• ensuring proper delivery and handling of live and hazardous scientific purchases.

backup to business officer and administrative support associate

• serve as backup for both administrative support associate (shra #002583) and business officer (ehra #002581) when they are out of the office for an extended period of time.

business and records administration

• ability to manage a variety of business and records functions.
• ability to perform research, data collection, analysis of information, and report writing.
• ability to interpret policies and procedures to facilitate and ensure the application of sound business practices.
• may require the ability to integrate policies and procedures with work units external to the organization

advanced

financial…