COSS County Administrative Assistant

Position Overview

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians.

Working for NC State Extension allows you to teach without being tied to a classroom and school bell.

While our employees are located in NC County offices, they reap the benefits of employment at NC State University. Some of our benefits include:

• Paid time off
• Paid tuition
• Health Insurance
• Flexible Scheduling
• Retirement Savings
• Supplemental Benefits Programs
• Wolf Perks!

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential  you consider this opportunity, we encourage you to review our Employee Value Proposition ((Use the "Apply for this Job" box below).) and learn more about what makes NC State the best place to learn and work for everyone.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension agents deliver unbiased, research-based information to North Carolina citizens. Guilford County is the 3rd largest county in the state and home to two beautiful cities;
High Point and Greensboro. In addition to urban programming, agriculture continues to be an integral part of Guilford County with about 90,750 acres of farmland. Because of our large and diverse Extension program, we have a very vibrant and active team with many programs going on to meet the needs of our community. The Administrative Assistant is a key member of the Extension team and helps with all program areas.

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the Guilford County Extension Center. Because of our large and diverse Extension program, we have a very vibrant and active team with many programs going on to meet the needs of our community. The Administrative Assistant is a key member of the Extension team and helps with all program areas.

• Extensive work with budgets from numerous sources, including county, state, and grants, and will have responsibility for tracking and reporting expenditures as well as monitoring spending policies.
• Preparing statistical data to assist the budget preparation, reporting, monitoring, and resolution of any discrepancies. The budget process requires attention to detail, tracking, and reconciliations.
• Some Human Resources work is required.

• Entering data on electronic travel, leave, and reporting systems.
• Receiving telephone calls and visitors, responding appropriately, and giving out detailed information to inquiries. Referring calls or visitors to the appropriate program or staff person when necessary.
• Performing office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).
• Providing excellent customer service to call-in and walk-in clientele.
• Providing excellent internal customer service to the agents and staff in the office.
• Organizing and implementing recurring and special events as requested.
• Keeping social media and website up to date and marketing events to the public.
• Establishing and maintaining a variety of tangible files, filing and retrieving information as necessary.
• Performing other related work as required.

Work Schedule: 8:00am - 5:00pm Monday - Friday, evening and weekend hours as needed.

Minimum Experience/

Education:

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration…