Administrative Coordinator

Overview

GREENFIELD Emergency Management Administrative Coordinator - The Franklin Regional Council of Governments is looking for an outgoing and organized Coalition Coordinator to support the work of the Western Massachusetts Health and Medical Coordinating Coalition (HMCC). The HMCC helps hospitals, public health agencies, EMS, and long-term care providers prepare for and respond to emergencies across the four westernmost counties of Massachusetts. This role is all about connection and coordination.

You'll bring people together, support regional preparedness projects, organize meetings and events, and help keep our healthcare partners ready to respond when it matters most.

Position

Purpose:

Performs professional, technical, and administrative work to implement the priorities of the Region 1 Health and Medical Coordinating Coalition (HMCC). Performs all other related work as required.

Specific Functions:
Provides meeting and activity coordination, technical assistance, and stakeholder engagement for the HMCC and several preparedness coalitions and committees:

• Coordinate meetings, events, and schedules for the HMCC and preparedness coalitions/committees.
• Ensure compliance with MA Open Meeting Law and adherence to committee operating principles.
• Maintain contact/resources lists, including the 24/7 emergency alerting list and alerting software.
• Support the program and committees in developing and executing stakeholder engagement and outreach strategies.
• Support and facilitate the development of regional project proposals and quarterly activity reports.
• Support procurement of supplies and services.
• Facilitate and maintain relationships with partners, provide orientation for new members, and develop/lead training sessions.
• Share responsibility for the 24/7 on-call duties of the HMCC, working remotely or in an emergency operations center during activations.

General Functions:
Provide support to the HMCC Program as needed, which may include: assisting with planning, training, or exercises; assisting with stakeholder engagement strategizing and activities; coordinate and collaborate closely with other program staff; provide local municipal governments and other stakeholders in Western Massachusetts with technical assistance related to projects; work with stakeholder advisory groups - this may include scheduling their meetings, communicating with them through minutes, newsletters, and phone calls, to receive and incorporate their feedback;

assist with the development of major projects such as regional emergency communication and coordination plans as needed; work on other Emergency Preparedness departmental projects as assigned; perform similar or related work as required, directed, or as situation dictates.

Recommended

Minimum Qualifications:

Education, Training and

Experience:

Bachelor's degree in planning, communication, emergency management, public administration, or another related field. A minimum of two years of experience in emergency management, regional planning, communication, or related area; equivalent combinations of education and experience will be considered. NIMS/ICS 100, 200, 700, and HSEEP required within one year of hire. ICS-300, ICS-400, and National Emergency Management Basic Academy or equivalent preferred.

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