Accounting Specialist AP​/AR

Thank you for expressing your interest in pursuing a career with Valley Medical Group. We are a provider-owned, multi-specialty group. We proudly serve a diverse community of over 55,000 patients at four locations throughout the Pioneer Valley.

Valley Medical Group is looking for an Accounting Specialist AP/AR to join our Finance team and work in our Greenfield Health Center. If you are looking for a dynamic environment, this is your opportunity!

Position: Accounting Specialist AP/AR

Location: Greenfield, MA

Hours: 40 hours, Monday - Friday, generally between 8:00am - 4:30pm. Hours may vary depending on department needs. Exact schedule to be discussed at time of interview.

This role is responsible for managing the full-cycle accounts payable process and supporting select accounts receivable activities, while ensuring compliance with healthcare regulations, internal controls, and accounting standards. The ideal candidate is organized, accurate, and comfortable working in a fast-paced, regulated environment.

Job Responsibilities:

Accounts Payable (AP) Processing & Controls

• Process high-volume vendor invoices using bill capture in Net Suite with accuracy and timeliness
• Match vendor invoices to packing slips, assign accurate general ledger coding, and enter invoices into the accounting system
• Reconcile vendor statements and resolve discrepancies proactively
• Communicate with VMG managers and external vendors to resolve invoice discrepancies
• Ensure invoices are properly approved in accordance with company authorization policies and internal controls
• Issue employee reimbursements and process patient billing refunds or over payments
• Prepare and process vendor payments (ACH, checks, wires)
• Assist the Controller in identifying invoices for payment in accordance with vendor terms and cash flow requirements
• Match invoices to accounts payable checks and maintain organized paid-invoice files
• Maintain accurate AP records and update vendor files, including W-9s and banking information, in compliance with healthcare regulations and company policies

Accounts Receivable (AR) Support

• Assist with accounts receivable activities, including depositing checks and processing non-patient cash receipts
• Prepare and issue monthly invoices, including rental, COBRA, and leave of absence

Compliance & Tax Responsibilities

• Maintain tax documentation and worksheets for the Massachusetts Sales and Use Tax Report
• Prepare annual Federal 1099s

Month-End & Reconciliation

• Assist with month-end close activities, including reconciling company credit card statements and general ledger accounts

General Accounting & Administrative Support

• Provide general accounting and administrative support, including ad hoc projects
• Support external audits by providing AP documentation

Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or related field (preferred)
• 2+ years of accounts payable or general accounting experience
• Strong understanding of accounting principles and AP best practices
• Excellent attention to detail and organizational skills
• Ability to manage deadlines

Preferred Qualifications

• Experience in the healthcare industry
• Hands-on experience with Net Suite

If you do not meet all of the preferred qualifications, we strongly encourage you to apply and/ or inquire. We often have multiple open positions and could consider you for another opportunity with our organization.

Valley Medical Group offers:

• Medical, Dental & Vision Plans
• 401(k) Plan with Company Match
• Health Savings Account & Flexible Spending Account
• Generous Paid Time Off
• 7 Paid Holidays
• Company-Paid Long-Term Disability Insurance
• Company-Paid Life Insurance
• Voluntary Life, Accident and Critical Illness Insurance Options
• Company Wellness Program
• Employee Assistance Program
• Free On-Site Parking

We Value Employee Engagement and Inclusive Practices

Valley Medical Group (VMG) seeks to recruit, develop, and retain the most qualified workforce from a diverse candidate pool. We strive for every VMG staff person and provider to feel valued and be treated fairly, respectfully, and with dignity. We expect our employees to conduct themselves in a professional manner that promotes equal opportunity and prohibits unlawful discriminatory practices, including bias and harassment.

Fostering inclusion and belonging among our employees is critical to our success in providing high-quality patient care rooted in evidence-based practices and health equity. We have several initiatives that prioritize the employee experience, from an annual assessment of employee engagement to staff recognition events, various feedback mechanisms, and committees that promote an inclusive workplace.