Administrative Assistant

About Putnamville Correctional Facility

As part of the Indiana Department of Correction, the Putnamville Correctional Facility promotes public safety by providing meaningful, effective opportunities for successful re‑entry. We strive to model best correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity, and professionalism. The Putnamville Correctional Facility is a medium‑security correctional facility for adult males located in Greencastle, Indiana.

Established in 1914, it was known for nearly seventy years as the Indiana State Farm and has been the recipient of several environmental awards. The facility offers educational and work‑training programs, including coding and visual and audio programming through The Last Mile, and other programs focused on education and parenting.

The Administrative Assistant at the Putnamville Correctional Facility is responsible for the coordination of all library functions in an adult‑male facility to meet and target library services to individuals of diverse geographical, cultural and socioeconomic backgrounds, with disabilities, and with limited functional literacy or social skills to meet ACA standard 4‑4505. This position works to help meet lifelong learning needs of offenders and to assist offenders in being successful as they prepare to re‑enter society.

As with every job within the Department of Correction, the incumbent is responsible for the safety and security of the facility.

The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.

The essential functions of this role are as follows:

• Provides a wide range of administrative assistance to a department or division of a state agency.
• Acts as liaison between program or department administration, state agencies, and interested parties.
• Provides routine policy interpretation and related decisions to interested parties.
• Researches and prepares various reports for supervisor.
• Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.
• Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.
• Provides technical guidance and composes manuals for agency personnel.
• Coordinates clerical and administrative functions.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

The ideal candidate in this role should minimally have a:

• High School Diploma or equivalent
• 3 years full‑time experience performing administrative support, bookkeeping, office management, or related experience.

Related certifications and coursework may be considered for education or experience:

• General knowledge of office administrative functions, theories, and principles.
• Working knowledge of research techniques and report composition.
• Working knowledge of functions of other departments and agencies and their impact on the department.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
• Ability to coordinate the work of the section staff.
• Ability to maintain cooperative work relationships.
• Able to perform essential functions with or without reasonable accommodation.

This role may be utilized in a supervisory capacity based on agency needs.

The State of Indiana offers a comprehensive benefit package for full‑time employees which includes:

• Three (3) medical plan…