Case Administrator

Overview of the Position The Clerk of the U.S. District Court for the District of Maryland is seeking qualified applicants for the position of Case Administrator. Qualified candidates will be highly motivated, very organized, and able to work independently and as part of a team. This position would cover work in both divisional courthouses and travel between the two locations would be required as necessary.

Duties include, but are not limited to, the following
:

• Answers inquiries from attorneys, chambers and related agencies about the Case Management/ Electronic Case Filing (CM/ECF) system. Provide assistance as needed.
• Receives, reviews, and routes incoming documents. Scans and converts documents as needed into imaged files. Processes document and record requests, including document reproduction, preparation, and certification.
• Perform quality control on entries submitted in CM/ECF for compliance with the court’s filing policies and procedures
• Make summary entries and assure the quality of all documents and proceedings entered on the automated docket. Assist in case management by ensuring that all automated entries are appropriately linked and routed. Prepare and transmit to appropriate parties such items as: notices, judgments, orders.
• Open cases upon receipt of initiating documents, such as complaints, or petitions
• Close cases upon receipt of terminating documents, such as judgments and closing orders
• Informs customers of required fees, receives payments and issues receipts. Ensures the collection and receipt of appropriate fees. Secures funds in cash register and balances cash drawer at end of the day.
• Provides relief coverage for the court intake reception area, including greeting members of the public; answering and routing telephone calls; and answering telephone and in-person inquiries from the public, members of the bar, and other court-related agencies on case status, court procedures and filing processes
• Other duties as assigned

• High school graduate, or equivalent, required plus two years general experience. Education above high school may be substituted based on one academic year being equal to one year of general experience.
• Excellent computer, verbal and written communications, organizational and interpersonal skills
• Familiarity with electronic case filing and court system desirable. Court or legal experience and college education preferred.
• Accuracy and attention to detail essential
• Strong typing skills, customer service experience and team orientation required
• Some lifting of records is required

General experience is progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. Education above high school may be substituted for general experience.

Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

• Health, dental, vision, life, and long-term care insurance programs available
• Flexible spending accounts for health and dependent care available
• Vacation/annual leave (13-26 days increasing with years of service), sick leave (13 days per year) and paid holidays (11 days)
• Paid parental leave (12 weeks) for the birth or adoption of a child after one year of employment
• Telework possibilities after successful training and probationary period
• Retirement (FERS - Federal Employees Retirement Program) with employer and employee contributions as well as matching contributions in the Thrift Savings Plan (TSP) 401K style plan
• The U.S. District Court is a qualifying employer for possible Public Service Loan Forgiveness

Duties include, but are not limited to, the following
:

• Answers inquiries from attorneys, chambers and related agencies about the Case Management/ Electronic Case Filing…