Facilities Maintenance Manager

Overview

Description
Responsible for managing all building and maintenance functions for the Clay County Sheriff’s Office which includes overseeing the work of employees and contractors that repair, renovate and maintain the department’s ten buildings, grounds and related equipment and maintaining records of all work performed.

Description
Responsible for managing all building and maintenance functions for the Clay County Sheriff’s Office which includes overseeing the work of employees and contractors that repair, renovate and maintain the department’s ten buildings, grounds and related equipment and maintaining records of all work performed.

• Prepare, manage, and monitor the annual maintenance budget, including forecasting, cost control, and reporting on expenditures.
• Ensure all maintenance activities remain within the approved budget parameters.
• Analyze maintenance costs and identify opportunities for cost savings and efficiency improvements.
• Track expenditures, approve invoices, prepare budget forecasts, and cost justification of capital and operational expenses.
• Negotiate contracts and pricing with vendors and service providers for best value.
• Post all approved time off requests onto the appropriate calendars to minimize conflicts and ensure adequate personnel coverage.
• Run errands outside of the agency, pick up and/or deliver information/documents/packages to and/or from approved individuals/agencies as directed, and perform other routine tasks as appropriate.
• Operate the assigned vehicle in a careful and courteous manner, obeying all traffic laws and regulations including the wearing of seat belts.
• Receive and correctly prioritize maintenance requests in a timely manner, informing appropriate personnel of urgent maintenance requests consistent with agency policy.
• Recommend new or modified policies/procedures and programs for efficient maintenance of facilities and grounds.
• Maintain strict control over all keys issued to facility personnel, documenting all keys issued in a key logbook in accordance with state regulations (if applicable) and agency policies.
• Schedule and supervise painting jobs to minimize disturbance to normal operations.
• Determine the type and amount of supplies required to complete the job and order supplies from appropriate vendors in accordance with agency policy.
• Conduct facility maintenance/safety inspections, documenting all maintenance problems and safety violations.
• Set up facility inspections by external entities and accrediting agencies, document identified problems or safety violations, correct the problems, and prepare an appropriate response.
• Respond to calls 24-7 for emergencies.
• Oversee all maintenance on jail cell roll doors and pop doors and ensure buildings comply with ADA guidelines.
• Respond to maintenance requests, assess priority, and arrange/supervise the maintenance work.
• Prioritize maintenance work requests based on urgency, safety concerns, available resources/supplies, and other pertinent criteria.
• Review completed maintenance work orders for accuracy, completeness, and timeliness of response.
• Assist superiors in making decisions where no guidelines or policy exists.
• Contact appropriate department/agency/service on a schedule or as needed to schedule building/office area maintenance service calls in a timely manner.
• Oversee facility construction to ensure quality, compliance with plans, contracts, and building codes.
• Deficiencies are reported to the primary contractor for resolution in accordance with the contract terms.
• Serve as an expert consultant within construction and maintenance project management.
• Provide clear, concise, and accurate direction and advice regarding construction and maintenance projects to ensure successful completion within approved specifications.
• Schedule or coordinate monthly pest control services to keep facilities pest-free per agency policy.
• Collect, analyze, and document assignments involving designated topics and provide accurate data for decision making.
• Maintain department historical archives in an organized manner, ensuring security and easy retrieval.
• Conduct evaluations to assess subordinants’ performance and plan…