Business Administrator Operations

Job Description

Position:
Business Administrator Operations, part-time

Location:

Green Bay, WI 54301

Business Administrator of Operations is responsible for personnel and human resources management, including care and oversight of the entire parish campus. The role requires collaboration with maintenance personnel, building and grounds volunteers, pastor, school principal, finance council, parish council, and diocesan resources. The administrator mentors front office and facilities staff, ensures parish membership and database accuracy, manages non‑financial aspects of stewardship, and facilitates collaboration with the Business Administrator responsible for accounting, facilities, stewardship planning and development, and the Parish Pastoral Council.

• Finance and Accounting: budgeting, bookkeeping, payroll, finance council, etc.
• Operations: human resources, campus and facilities, mentoring front office and facilities staff and projects, parish membership, stewardship non‑financial engagement and development, parish council, etc.

• Recruiting, interviewing, hiring, mentoring and performance feedback for clerical, maintenance, janitorial staff and vendors.
• Work assignment and supervision of staff and vendors under jurisdiction.
• Hourly time‑card approval; encourage use of vacations and time off during low seasons.
• Salary and benefit administration, including resource for staff transitioning to Medicare.
• Contract and salary negotiations with parish committees, individuals and vendors.
• Handling internal staff conflict and dismissal issues.
• Maintaining personnel files.
• Bulletin service provider or in‑house advertising contact.
• Maintain master file of pastoral and finance council minutes.
• Manage parish website and technology, promotional materials, advertising, telephone directories and bulk mail.
• Maintain capital assets inventory records.
• Oversee facility and equipment preventative maintenance schedules.
• Manage projects for repairs, renovations and improvements of facilities.
• Manage contracts for timely, scheduled maintenance, facility insurance policies and related issues.
• Coordinate acquisitions of new equipment and furnishings.
• Lead long‑range facility planning.
• Serve as liaison to Buildings and Grounds Committee and Safety Committee.
• Support development and planning related to stewardship and marketing opportunities.
• Assist staff during peak snow season and support kitchen cleanliness and event preparation.
• Engage actively with the Parish Pastoral Council.

Knowledge:
- Master’s degree in Administration preferred or equivalent skill.
- Knowledge of office policies and procedures.
- Working knowledge of personal computers, including Microsoft Office Suite.
- Minimum of two years of direct supervisory experience.
- Prior experience in human resources, budgeting, supervision, development, and building and grounds.

Skills & Abilities:
- Strong leadership and maturity to relate to various situations and individuals at multiple levels.
- Strong organizational skills.
- Strong financial management skills.
- Excellent written and verbal communication skills.
- Excellent problem‑solving, analytical, decision‑making and interpersonal skills.
- Proficient in Microsoft Office Suite and the internet.
- Professional and effective etiquette skills.
- Ability to supervise and direct activities of others.
- Ability to keep information confidential in delicate and/or crisis situations.
- Ability to work cooperatively with others.