Executive Assistant - Green Bay, WI

Overview

Executive Assistant.

Location:

Green Bay, Wisconsin. This position is full-time and will work 40-hours per week. It is full-time benefit eligible.

The Executive Assistant at Prevea provides high-level administrative support to members of the leadership team. This position requires a strong understanding of administrative procedures, excellent organizational and time management skills, and the ability to work independently and as part of a team.

• Provide administrative support to members of the leadership team, including scheduling appointments, managing calendars, preparing presentations, and drafting correspondence. Maintains calendar and arranges meetings. Answers inquiries and makes travel arrangements.
• Screen and direct phone calls and visitors.
• Assist with special projects, strategic plan and budget preparation.
• Attend meetings as assigned, types minutes of the meetings and reports on actions. Assist in preparation of meeting materials for provider and department meetings.
• Index and file correspondence records and reports. Maintain files related to legal matters and prepare summaries for management and board. Order supplies and equipment.
• Participate in professional development activities to keep current with health care administration practices.

• High School Diploma and/or GED Required
• Associate's Degree in Business, Office Management or related field Preferred

• 3-5 years of administrative assistant or related work experience. Required

• Ability to multi-task in a fast-paced environment, while remaining calm and professional.
• Excellent written and verbal communication.
• Ability to gather information and formulate for reporting purposes.
• Strong customer service skills with the ability to work effectively with all levels of staff, patients, public, external agencies, and senior level leadership.
• Word processing and computer experience, to include MS Word, Excel, Power Point, etc.
• Knowledge of health care administration practices.
• Knowledge of grammar, spelling, and punctuation to proof documents from draft copy.
• Possess basic arithmetic skills to make calculations, balance and reconcile figures, and make changes accurately.
• Ability to be flexible and adaptable with work schedule.
• Ability to maintain and manage confidential information with discretion.

• Sit - Constantly
• Stand - Rarely
• Walk - Rarely
• Drive - Rarely
• Climb (Stairs/Ladders) - Rarely
• Bend (Neck) - Occasionally
• Gross Manipulation (Hands/Arms) - Rarely
• Squat - Rarely
• Twist/Turn (Neck) - Rarely
• Twist/Turn(Waist) - Rarely
• Lift/Carry 0-10 lbs.
  
  - Occasionally
• Lift/Carry 11-25 lbs.
  
  - Rarely
• Lift/Carry 26-35 lbs.
  
  - Rarely
• Push/Pull up to 10 lbs.
  
  - Rarely
• Push/Pull 11-25 lbs.
  
  - Rarely
• Push/Pull 26-35 lbs.
  
  - Rarely
• Reach (Above shoulder level) - Frequently
• Reach (Below shoulder level) - Constantly
• Simple Grasping (Hands/Arms) - Constantly
• Fine Manipulation (Hands/Arms) - Constantly
• Gross Manipulation (Hands/Arms) - Frequently

• Noise - Occasionally

• 5%

• Hears Whispers < 3 feet - Constantly
• Hears Whispers 3-8 feet - Constantly

• Color Discrimination - Constantly
• Near Vision (Correctable to Jaeger 2 or 20/40 binocular) - Constantly
• Distance Vision (Correctable to Snellen chart 20/40 binocular) - Constantly

Prevea is an Equal Employment Opportunity/Affirmative Action employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility document form upon hire. Prevea participates in E-verify. To learn more about E-Verify, including your rights and responsibilities, please visit (Use the "Apply for this Job" box below).-Verify

Green Bay, WI