Administrative Assistant

The Administrative Assistant provides high-level administrative support to the clinical leadership. This role requires exceptional organizational skills, discretion, and the ability to handle complex scheduling, communication, and project coordination in a fast-paced medical environment.

• Prepare monthly, quarterly, and annual KPI reports.
• Prepare agendas, take meeting minutes, and track action items for leadership meetings and board meetings.
• Maintain organized digital and physical filing systems (e.g., HR, compliance, contracts).
• Assist with budget tracking, invoice processing, and vendor communications as assigned.
• Coordinate medical staff credentialing, licensure renewals, and CME documentation.
• Support the preparation of compliance documentation for audits and inspections.
• Assist in onboarding processes for physicians, advanced practice providers, and administrative leadership.
• Manage confidential patient‑related correspondence when needed in coordination with HIPAA regulations.
• Additional administrative tasks as assigned.

• Proficient in Microsoft Office, calendar management, and EMR/Practice Management systems.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to manage confidential information with the highest level of discretion, including sensitive financial data, personnel files, provider contracts, and strategic initiatives.
• Ability to handle multiple priorities with accuracy and professionalism.
• High level of discretion, integrity, and understanding of patient confidentiality.

Entry level

Full-time

Administrative

Hospitals and Health Care