Administrative Assistant - Green Bay

Overview

Administrative Assistant - Quad Parishes, Quad Parishes, WI 54303

Join our welcoming team at the Quad Parishes of the Catholic Diocese of Green Bay. We are seeking a dedicated Administrative Assistant to serve as the friendly face of our parish, acting as a positive disciple and ambassador. This role involves overseeing office operations and acting as a liaison between the Parish Administrator, Finance Council, and Pastoral Council.

• Front Desk Reception & Administration:
  Serve as the main receptionist, greeting all guests warmly and professionally; ensure front desk coverage and arrange backups as needed; communicate promptly and courteously with visitors and parish staff; manage incoming and outgoing mail; assist with parish mailings.
• Parishioner Support & Records Management:
  Register new parishioners and connect them with ministry leaders; schedule Mass intentions and sanctuary candles for the Quad Parishes; send parishioner updates to Diocesan offices; manage data using CHMS (formerly Gabriel); file correspondence, reports, minutes, and important documents.
• Communication & Media Management:
  Prepare and publish the weekly bulletin; assist with graphic design for parish publications; manage the parish website and social media pages.
• Office Operations & Administrative Support:
  Maintain parish calendars for church services, facilities, and staff schedules; coordinate parish rentals and necessary documentation; provide administrative support to the Parish Administrator and parish staff; assist with budget preparation and reporting; act as liaison for the Finance and Pastoral Councils; prepare annual reports for parishioners and the Diocese; manage office supplies and inventory; perform end-of-day duties and ensure the office is secure;
  
  perform other duties as assigned.

• Minimum high school diploma or equivalent.
• Experience with Microsoft Office Suite and general office equipment.
• Background in office operations and administrative support.
• Spanish-speaking ability is an added advantage.

• Excellent written and verbal communication skills.
• Professional interpersonal skills, including active listening.
• Proficient computer skills; familiarity with social media platforms is a plus.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Warm and welcoming demeanor; ability to create a hospitable atmosphere.
• Ability to maintain confidentiality.
• Comfortable interacting with a diverse group of people.

• Embrace the mission and vision of the Catholic Diocese of Green Bay.
• Work in accordance with Catholic Social Teachings and the moral and ethical values of the Catholic Church.
• Participate in retreats, seminars, and group discussions where faith is discussed.

• Ability to lift objects up to 20 pounds.
• Tasks may involve sitting, standing, climbing stairs, and using office equipment.
• Work is performed in an office environment with substantial interaction with employees and visitors.

• Report directly to the Parish Administrator or Parochial Vicar.
• Ability to work independently, accomplish assigned tasks, and meet deadlines.

• Be part of a nurturing community that values growth and discipleship.
• Opportunity to make a meaningful impact within the parish.
• Engage in diverse responsibilities that keep each day fulfilling.

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

• Job Type: Full-time
• Expected
  
  Hours:
  
  32 per week
• Pay Grade:
  Competitive pay grade reflective of the level of responsibility and expertise required as well as aligned with industry standards.
• Work Location:
  
  In person at the Quad Parishes Office at Annunciation parish.

Please submit your resume and a brief cover letter explaining your interest in the position to (Use the "Apply for this Job" box below).

Bring your talents to the Quad Parishes, where you can grow professionally and spiritually while making a difference in the lives of others!