Administrative Assistant

Job Summary

We are seeking a detail-oriented Administrative Assistant to support the financial operations of our lighting retrofit and energy efficiency business. This role will focus on daily accounting tasks, such as support in Accounts Receivable, Accounts Payable, Expenses and General Accounting while maintaining records in Quick Books.

Processing utility rebates related to lighting upgrade projects for customers. This position offers long‑term growth within the organization with career mobility.

The ideal candidate should be organized, eager to learn, and comfortable working with project‑based financial data. Must be a team player, have the ability to multi‑task, prioritize and be detail oriented. Must be proficient in Excel and Word.

• Enter and maintain financial transactions in Quick Books (ie. vendor invoices, inventory transfers)
• Processing of utility rebates, including tracking applications, approvals, and payments
• Support accounts payable and accounts receivable functions
• Reconcile bank statements
• Communicate with internal project managers regarding job labor report production and hours

• Bachelor’s degree in accounting, Finance, Business, or a related field
• Entry‑level experience, internships, or coursework in accounting preferred
• Quick Books experience is a plus
• Familiarity with rebate or incentive programs (utility, energy efficiency, or manufacturer) is a plus
• Basic understanding of accounting principles
• Proficiency in Microsoft Office Suite, Outlook and Quick Books

Full‑time

• Health insurance
• Vision insurance
• Dental insurance
• 401k
• Paid time off

Only qualified resumes will be considered. Competitive salary and benefits. Please email your resume and salary requirements to: