Human Services Fiscal and Grant Specialist

Compensation Range
$28.45 - $36.99

Job Description Summary
This position performs a variety of accounting and fiscal support functions that ensure accurate, timely processing of financial transactions for the Human Services Department. The role is responsible for accounts payable processing, general ledger reconciliation, grant and program accounting support, and preparing financial documentation for audits and monitoring. The position serves as a resource to the Fiscal Office by providing accurate data entry, identifying and correcting errors, and helping ensure compliance with federal, state, and county requirements.

This position supports a collaborative, team oriented environment through cross training, shared workload management, and consistent communication with internal and external partners.

Primary work location is at the Greeley office. Reliable, predictable attendance within department business hours of 8 a.m. to 5 p.m. Monday through Friday. This position is in-person and not eligible for regular telework options.

Candidate Traits:
1.High attention to detail and accuracy in processing financial transactions, coding, and documentation.
2.Strong initiative, actively seeks solutions, identifies errors or process gaps, and takes ownership of resolving them.
3.Experienced in general ledger accounting, including multi string coding, reconciliations, and journal entries.
4.Committed to compliance and internal controls, ensuring work meets County, State, and Federal requirements.
5.Adaptable and open to process improvements, contributing ideas that strengthen accuracy, efficiency, or consistency.

Job Description

Accounts Payable and Transaction Processing - 30%

• Process a wide range of invoices, including verifying totals, checking approvals, confirming non-duplication of payments, and assigning coding.
• Enter invoice data accurately into accounting systems and attach all required documentation.
• Prepare, batch, and scan documents; complete quality and accuracy checks on scanned images.
• Reconcile vendor statements and resolve discrepancies or outstanding invoices.
• Coordinate delivery of County warrants to employees, clients, providers, and vendors when required.
• Monitor and process payment requests that require non-standard handling.
• Send notifications regarding paid-in-full claims and wage-assignment collections.
• Conduct preliminary review and approval of invoices, purchase card transactions, and expense claims.
• Process supplier contracts in accordance with required procedures and workflows.

Accounts Receivable and Transaction Processing - 20%

• Record and reconcile wire deposits and apply them to the appropriate funds.
• Record recovery refunds in State systems and monitor fully paid accounts; send notifications regarding paid-in-full claims and wage assignment collections.
• Enter and validate refund information in required systems.
• Serve as backup for processing daily program donations.
• Research and resolve discrepancies related to incoming payments, deposits, or credits.
• Maintain accurate documentation and ensure transactions comply with County and State requirements.

General Ledger, Reconciliation, and Program Accounting 20%

• Review and analyze general ledger activity for assigned funds.
• Identify and correct irregularities or coding errors.
• Prepare journal entries and contribute to year-end ledger close.
• Record and reconcile wire deposits and apply to appropriate funds.
• Assist with preparation of program budgets and budget-to-actual reports.
• Analyze expenditures, refunds, and proper coding to prepare reimbursement requests to State, Federal, or grant funding sources.
• Record adjustments needed to align County general ledger totals to program activity.
• Create and maintain grant records within the countywide accounting system.
• Reconcile grant or program expenditures and revenues and prepare sponsor invoices.

Compliance, Audit Support, and Documentation 15%

• Research and resolve returned warrants, intercept letters, statements, demand letters, and billing notices.
• Utilize Colorado Benefits Management System, Child Care, and Foster Care Systems for information verification.
• Enter and validate refund information in required systems.
• Participate in local, state, and federal monitoring or audits.
• Compile requested documentation and respond to auditor inquiries within required timelines.
• Complete audit follow-up tasks and corrective actions when assigned.

Professionalism, Communication, and Collaboration 15%

• Contribute positively to internal and external customer service interactions.
• Support team productivity goals and participate in Fiscal Office workflows.
• Attend relevant department meetings, trainings, and updates.
• Cross-train with teammates to provide coverage and support shared responsibilities.
• Uphold Human Services policies, confidentiality requirements, and the Weld County Code of Conduct.
• Engage constructively in problem solving, process improvement, and collaboration.

Additional Duties

• Performs other responsibilities as assigned.
• Comply with all policies,…