Accounting Specialist

Job Summary

The Accounting Specialist is detail-oriented and maintains complete and accurate student accounts receivable records to include collecting data, billing, tracking, and collection of funds from government localities for students' tuition and related services. This position serves as an effective liaison with county Educational Department personnel. The Accounting Specialist will also be working and supporting in the following areas: grants process, general ledger account reconciliations, accounts payable, month end close process, and report preparation.

$52,000 - $75,000

FULL-TIME

FLSA STATUS:
Exempt Employee

SUPERVISION:
Reports to the Director of Finance

• Complete data entry for monthly billing of tuition and related services provided to students; cross reference billing records to internal student data systems to ensure accuracy regarding dates, times, attendance, missing or duplicate entries.
• Reconcile student billing to the students’ IEPs to ensure services rendered are compliant with IEP requirements.
• Coordinate and assist in the process of Medicaid billing.
• Transfer student billing data into accounting system, prepare, print and submit invoices to individual counties monthly in accordance with all company, county, district and state deadlines.
• Monitor student enrollment and discharges in the student database system and update student billing systems to reflect all changes.
• Complete cost sheets for each Maryland State Department of Education (MSDE) student upon enrollment, discharge and when changes occur to approved related services, calculate expected annual costs for student tuition and related service and submit to the funding counties to be forwarded to MSDE, ensure cost sheets are completed accurately for each enrolled student, reconcile student billing to cost sheets to ensure end of fiscal year compliance.
• Review all payments received from counties, compare payments received to invoices issued to ensure payments are accurate or if adjustments are necessary.
• Work with school personnel and leadership to secure information regarding all related services billing and tuition charges, work with school personnel to resolve any problems to ensure accurate billing and to maximize collections of accounts receivable.
• Transmit bank deposits by remote system upon receipt, document receipt of all deposits in accordance with department guidelines.
• Monitor county partnership billing, calculate and project full-time equivalent (FTE) requirements, maintain billing documentation for tuition and related services delivery and submit to counties by deadlines, act as liaison with county agencies on all aspects of the partnership billing.
• Maintain Cash Receipt journal for general ledger posting, record all deposits by account codes monthly as a reconciliation tool to bank statements.
• Meet departmental deadlines with respect to billing and collections duties to maintain adequate cash flow for company operations.
• Coordinate and assist with tracking all grants and reimbursements.
• Assist Accounts Payable quarterly as the backup to process vendor payments.
• Assist the Director of Finance with monthly reporting and provide administrative support as needed.
• Prepare for and assist with the annual audit process, compile reports, records and files that reflect proper accounting practices and principles were adhered to and appropriate documentation is available and accurate.
• Maintain knowledge of state and federal laws that apply to accounts receivable rules, guidelines, policies, practices and procedures, help to develop departmental goals, objectives and systems to maintain compliance and to maximize departmental efficiency, interpret and communicate finance related information to appropriate staff and assist with updates to the Finance policy and procedural manuals.
• Demonstrate commitment to continuous improvement and professional development, actively participate in applicable staff development activities.
• Consistently model and implement the company’s core values to incorporate Teamwork, Work Ethic, Integrity, Respect and Leadership into positive behaviors while at work.
• Comply with all…