Personnel Technician; Sub Clerk

Frontline Applicant Tracking – Great Falls Public Schools

• Date Posted: 1/9/2026
• Location:
  
  District Offices Building
• Closing Date: 01/18/2026
• Position Type:
  Miscellaneous/PERSONNEL TECHNICIAN (SUBSTITUTE CLERK)
• Employment Days: 40 hrs/week; 218 Days – Summer work as needed
• Starting Time: 6:00 A.M.
• Salary: $16.46 per hour

Summary: The Person nel Technician is responsible for ensuring proper and efficient placement of substitutes for certified staff, as well as performing a variety of clerical duties.

Qualifications:

• High School Diploma or equivalent
• Ability to take and follow directions easily

Preferred Qualifications:

• Minimum of 2 years prior experience in secretarial/clerical office environment
• Exceptional computer skills with specific knowledge of Microsoft Word and Excel and the ability to quickly learn the Human Resources Management system and the Aesop online substitute teacher placement system
• Must be bondable for notary

Essential Functions:

• Complete tasks under pressure of deadlines and multi-task with various pressing duties
• Excellent telephone and customer service skills; use telephone professionally and courteously for extended periods
• Timely and accurately file and organize employee personnel files
• Complete background checks and take notes for HR meetings, negotiations, etc.
• Complete detailed and complex assignments, organize and prioritize projects with minimal supervision
• Demonstrate discretion, tact, and confidentiality in stressful situations
• Effectively communicate with all GFPS employees to ensure appropriate placement of substitute teachers and para educators
• Maintain substitute teacher database and master calendar of teacher absences to avoid uncovered classrooms
• Coordinate and conduct interviews of substitute teachers and crossing guards; hiring decisions made in conjunction with HR Director
• Coordinate quarterly and yearly trainings for subs and crossing guards
• Compile and maintain monthly reporting on teacher absences with prior year data comparisons, maintain accurate payroll reports weekly
• Telephone placement of substitute teachers, para educators, and sub crossing guards for all GFPS
• Maintain confidential employee personnel files for substitutes
• Appropriately handle employee relations matters
• Other personnel/secretarial/clerical duties as assigned
• Assist in operation and maintenance of the automated sub-calling system
• Track, troubleshoot and work independently

Physical Demands:

• Kneeling, bending, walking, picking, pinching, typing, talking, hearing, repetitive motion, lifting up to 10 lbs occasionally
• Requires close visual acuity for tasks such as preparing data, transcribing, reading, inspection, using measurement devices
• Sedentary work most of the time

Employment Days: 40 hrs/week; 218 Days – Summer work as needed

Starting Time: 6:00 A.M.

Location: Human Resources Office, District Office Building

Salary: $16.46 per hour

Closing Date: Sunday, January 18, 2026

Apply through the Frontline Application program ((Use the "Apply for this Job" box below).) by the closing date.