Administrative Assistant to Assistant Clinical Dean

Administrative Assistant to Assistant Clinical Dean

Overview

The Administrative Assistant is responsible for providing administrative support to the Department of Clinical Education.

• Provide professional and friendly customer service through answering incoming calls, e‑mail correspondence, welcoming and directing students, and providing program information.
• Assist the Dean, Directors and Coordinators in completing operational tasks of the department.
• Prepare written transcripts of the student's performance in medical school (Medical Student Performance Evaluation).
• Manage and efficiently organize digital and, when necessary, paper filing systems for the department.
• Handle general clerical needs of the office including copying, faxing, filing, and responding to telephone inquiries.
• Order and replenish supplies for the department when needed.
• Complete credentialing/recredentialing process for new and continuing clinical adjunct faculty.
• Compile and maintain current and accurate data for all clinical preceptors, maintaining copies of current state licenses, board certifications, malpractice coverage, and appointment files in the credentialing database.
• Maintain and provide data and reports on preceptors and department faculty and physicians for yearly surveys and questionnaires.
• Schedule meetings with respective hospital/affiliated sites.
• Assist and coordinate the scheduling of department meetings and campus communications.
• Review and submit all department invoices for payment processing.
• Assist in maintaining and managing the Assistant Dean of Clinical Education's calendar and availability.
• Assist in the coordination of department faculty development events, student‑facing events, and meetings with affiliate sites.
• Transcribe minutes for committee meetings, as assigned.
• Clear and timely communication with the Dean and department of pending and completed tasks.
• Other duties assigned by the Dean or Directing Supervisor.

• 1 year of administrative experience.
• Bachelor's degree or equivalent experience.

• Strong organizational skills.
• Ability to multi‑task.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Access to a personal digital device for secure access to Touro programs.

• Entry level

• Full‑time

• Administrative

• Higher Education