Executive Assistant to Superintendent

Job Title: Executive Assistant to Superintendent & Board of Trustees Wage/Hour Status: Non-Exempt

Reports to: Superintendent Pay Grade: Clerical 9

Dept./School: Central Administration Date Revised: 01/2026

The primary purpose is to ensure the efficient operation of the Superintendent’s office and provide clerical services to the Superintendent and Board of Trustees. Handle confidential information and frequent contact with all levels of District employees, outside agencies, and the general public.

Education:

High School diploma or equivalent

Experience:

Three to five years advanced administrative assistant experience, to include extensive contact with people

Prior experience in executive office of public-school district or another entity

Special Knowledge/

Skills:

Effective organization, communication, and interpersonal skills

Proficiency in software applications to develop spreadsheets, databases and word processing

Knowledge of District organization, operations, and administrative policies

Ability to operate office equipment

• Organize, prepare, and post official board agenda and records for board meetings.
• Record minutes of executive staff and board meetings as required.
• Collect, organize, copy all materials for board meetings.
• Prepare all correspondence and reports for the Superintendent.
• Compile information and prepare reports as needed.
• Schedule appointments and maintain the Superintendent's calendar.
• Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators
• Organize and manage routine work activities of the executive office
• Maintain physical and electronic files, including board minutes and closed session records.
• Assist with meeting and travel arrangements for Superintendent, board members, and administrators as needed.
• Create and maintain budget for Superintendent and Board
• Perform the duties of Election Clerk
• Attend Election Law training sessions
• Maintain transcripts for continuing education credits of board members
• Review and distribute mail
• Maintain confidentiality
• Participate in meetings and training sessions as designed by district staff.
• Regular and consistent attendance
• All other duties as assigned

None

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors and the public. Work with frequent interruptions. Repetitive hand motions, prolonged use of computer and continuous sitting. Occasional prolonged and irregular hours.