Transportation and Fleet Coordinator

Transportation and Fleet Coordinator page is loaded## Transportation and Fleet Coordinator locations:
Grand Rapids Campus time type:
Full time posted on:
Posted 4 Days Agojob requisition :
R-4594

Job Title:

Transportation and Fleet Coordinator Department:
Facilities

Reports To:

Director of Facilities Status:
Full-time, Exempt## Summary The Transportation and Fleet Coordinator is responsible for overseeing the university’s fleet operations and transportation services. This position coordinates efficient usage and allocation of university vehicles including the policies related to usage, oversees overall fleet care including oversight of and scheduling of drivers for large campus vehicles, maintenance, cleaning and storage, oversees the operation and policies related to vehicle rentals, in conjunction with Campus Safety, ensures driver training and compliance with university and state requirements, manages relationships with transportation vendors, and supports the overall operational needs of the Facilities department through front desk and administrative duties.##

Essential Duties and Responsibilities
* Coordinate the scheduling, rental, and assignment of university vehicles for campus departments and groups.
* Maintain accurate records for vehicle use, mileage, maintenance, and repairs.
* If/when Calvin maintains internal mechanical staff, coordinate any external maintenance required on the fleet to the extent we don’t have internal expertise.
* Schedule and track preventative and corrective maintenance for all fleet vehicles.
* Work with preferred vendors for vehicle service, leasing, and procurement.
* Ensure all drivers meet university and state requirements for operation of university vehicles.
* Working with Campus Safety, oversee and maintain Authorized Driver Training records and documentation.
* Maintain a current list of individuals with Commercial Driver’s Licenses (CDL) authorized to operate buses and larger vehicles.
* Supervise and manage part-time drivers for larger campus vehicles including scheduling, ensuring proper licensing and adequate back-up coverage.
* Coordinate with Campus Safety to ensure safe vehicle operation and compliance with applicable laws and university policy.
* Serve as the main contact for university transportation requests from Athletics, the academic division and other departments.
* Support trip logistics including scheduling, driver assignments, and vehicle availability.
* Provide excellent front desk and customer service support for the Facilities department.
* Assist with invoice and accounts payable processing for fleet-related expenses.
* Maintain organized records of transportation activities, vendor contracts, and related documentation.
* Support Facilities staff with administrative tasks and communication as needed.
* Participate in departmental meetings and contribute to operational planning for transportation and fleet management.
* Perform other duties related to transportation, fleet, and Facilities operations as assigned.## Supervisory Responsibilities This position may supervise part-time employees, student employees or temporary staff who are drivers, mechanics, and assist with vehicle preparation, cleaning, and administrative support as well as take responsibility for relationships with needed external vendors.## Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Bachelor’s degree or equivalent experience; one to three years of related experience in fleet management, transportation coordination, logistics, or facilities administration preferred. Strong computer and data management skills are required.

Knowledge and

Skills:

* Excellent organizational and communication skills.
* Ability to manage multiple priorities and respond to time-sensitive requests.
* Familiarity with driver safety programs, transportation regulations, and vehicle maintenance best practices.
* Proficiency with Microsoft Office and database management systems.## Physical Demands / Work Environment The work in this position is primarily performed in an office environment with occasional visits to campus fleet and parking areas.…