HVAC Pre-Construction Coordinator

HVAC Pre-Construction Job Coordinator page is loaded## HVAC Pre-Construction Job Coordinator locations:
Grand Rapids, MI (Quality Air HQ) time type:
Full time posted on:
Posted 8 Days Agojob requisition :
JR105132##

Key Responsibilities ### Bid Phase Support
* Assist the Estimating Manager in preparing and assembling competitive bid packages.
* Distribute drawings, specifications, and addenda to vendors and subcontractors.
* Maintain and update bid logs, calendars, and proposal tracking reports.
* Maintain and update vendor and subcontractor contact lists.
* Proactively solicit pricing from vendors and subcontractors.
* Make follow-up phone calls and send email reminders to ensure timely receipt of quotations.
* Collect, organize, and track subcontractor and supplier proposals.
* Coordinate bid-related correspondence, clarifications, and RFIs.
* Ensure all bid documents are complete, current, and properly formatted prior to submission.### Pre-Qualification & RFP Support
* Prepare and submit contractor pre-qualification packages for general contractors and owners.
* Maintain updated company information including safety data, insurance certificates, bonding capacity, and financial documentation.
* Track and manage online qualification portals (e.g., Building Connected, ISNetworld, Smart Bid).
* Assist in preparing RFP/RFQ responses including resumes, project experience, and organizational charts.### Document Control & Administrative Coordination
* Maintain organized electronic project files and naming conventions.
* Upload and track drawings, revisions, and addenda.
* Support document management within company systems.
* Assist with project turnover documentation to operations upon award.
* Ensure compliance with Quality Air and Comfort Systems USA standards.## Qualifications
* 0–5 years of experience in construction administration, estimating support, project coordination, or related field.
* Associate or Bachelor’s degree in Construction Management, Business, Engineering, or related field preferred (or equivalent work experience).
* Strong organizational and time-management skills.
* Ability to manage multiple deadlines in a fast-paced, deadline-driven environment.
* Strong written and verbal communication skills.
* Must be comfortable making outbound calls to vendors and subcontractors to follow up on pricing and documentation.
* High attention to detail and accuracy.
* Basic ability to interpret construction drawings and specifications is a plus.## Preferred Skills (Not Required)
* Experience with Procore.
* Experience with Bluebeam.
* Familiarity with mechanical/HVAC construction projects.
* Exposure to bidding platforms such as Building Connected or Smart Bid.
* Understanding of estimating workflows and pre-construction processes.locations:
Grand Rapids, MI (Quality Air HQ) time type:
Full time posted on:
Posted 30+ Days Ago
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