Office Administrative Assistant

Moore + Bruggink Consulting Engineers is a well-established municipal civil engineering firm with just over 50 dedicated professionals, including engineers, surveyors, inspectors, and support staff. Founded in 1956 and based in Grand Rapids, Michigan, the company specializes in complete civil engineering and municipal consulting services for clients across Michigan. Moore + Bruggink provides expertise in a wide range of services such as planning, surveying, design, and construction for infrastructure projects, including streets, highways, wastewater treatment, water supply, parks, and more.

Our team is committed to delivering exceptional results for both public and private clients.

This is a full-time onsite role for an Office Administrative Assistant based in Grand Rapids, Michigan. The position will be responsible for performing a variety of administrative and clerical tasks. Strong communication and phone etiquette skills are crucial for this role. The ideal candidate will perform a range of tasks to support daily operations, contribute to team goals, and uphold our standards of excellence.

This role requires a proactive attitude, a willingness to learn, and a commitment to quality and professionalism.

• Support day-to-day operations and team functions
• Maintain accuracy and attention to detail in assigned tasks
• Communicate effectively with team members and clients
• Adhere to company policies, procedures, and deadlines
• Take initiative and show flexibility in handling tasks
• Contribute to a positive and respectful work culture
• Proofread and edit correspondence and meeting minutes, as requested
• Assist with projects, as requested
• Assist with coordination of trainings (e.g., lunch and learns)
• Perform administrative tasks, and other document gathering and filing

• High school diploma or equivalent (college degree a plus)
• Strong organizational and time management abilities
• Ability to work independently or as part of a team
• Adaptable and willing to learn new tools or systems
• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• At least three (3) years of prior experience in an administrative support role
• Strong attention to detail and highly organized
• Ability to work independently in a team environment and exercise a high level of confidentiality
• Must be computer savvy and quick to learn new systems
• Working knowledge of office practices and procedures
• Strong knowledge and use of Microsoft Word and Excel
• Demonstrated ability to effectively prioritize, plan, and execute responsibilities in an organized and timely manner

• Unquestionable character and work ethic: takes ownership of work, is accountable and learns from mistakes, and regularly goes above and beyond the call of duty
• Ability to frequently handle pressures related to meeting deadlines and working on various projects requiring attention to detail while effectively prioritizing with a calm demeanor
• Comfortable practicing independent judgment and taking initiative, keeping projects moving forward and on track with the pace of the business
• Demonstrated ability to take ideas and topics from Executive Leadership to create a meaningful presentation

Take the next step in your career and apply today. We are excited to learn more about you!

Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience to David Kleinheksel,