Business Administrative Assistant

Position Summary

Under the direction of the Business Manager and Assistant Business Manager, the Business Administrative Assistant coordinates and performs a wide array of business operational functions, including day-to-day duties, providing office staff support, generating and distributing reports, maintaining business information, and monitoring daily departmental business transactions.

• Posts weekly bank deposit
• Posts and applies credit card transactions
• Submits invoicing
• Audits credit reports and investigates and corrects errors
• Serves as back-up for customer order intakes
• Processes and submits customer concern logs as required
• Processes purchase orders, warehouse transfers, etc.
• Reviews dating of open orders and investigates issues if needed
• Processes billing for direct orders for select vendors
• Performs inventory audit and reconciliation of cycle count discrepancies
• Reviews and adjusts non-stock items in inventory management system
• Generates and distributes reports
• Provides general office support
• Performs other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty sufficiently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong knowledge of accounting principles
• Excellent understanding of data administration and support functions (collection, analysis, distribution, etc.)
• Experience in MS Office, specifically Excel, Word and Outlook. Must have at least moderate proficiency in Excel
• Excellent written and oral communication skills
• Excellent customer relationship skills
• Able to build and maintain lasting relationships with customers
• Excellent problem-solving and critical thinking skills
• Excellent listening skills
• Self-motivated, with high energy and an engaging level of enthusiasm
• Able to perform basic mathematical calculations
• High level of integrity and work ethic
• Excellent Attendance
• Attention to detail
• Flexible
• Team player

• 2+ years of experience with working in a business or financial management environment required
• Associate degree preferred or equivalent work experience