Administrative Specialist

Warner Norcross + Judd is seeking an Administrative/Practice Group Specialist to join our team in Grand Rapids
. This role provides dedicated administrative support to the legal assistants in the practice group, contributing to the overall efficiency and organization of legal operations. The ideal candidate is detail-oriented, proactive, and thrives in a collaborative fast-paced legal environment.

Responsibilities:

• Scan and file documents in electronic and paper form.
• Proofread documents as requested including time entries, legal descriptions, pre-bills, forms, etc.
• Prepare basic documents including engagement letters and conflict waivers.
• Create PowerPoint and other presentations from provided material.
• Type from dictation.
• Upload documents to extranet sites.
• Open client matters and order sub-files.
• Assemble closing binders and other packaged materials.
• Distribute mail.
• Perform other administrative tasks such as calendaring items, scheduling meetings, order committee lunches, etc.

The Practice Group Specialist embodies Warner's foundational values by demonstrating teamwork through daily collaboration with legal assistants and internal firm members to ensure smooth practice group operations;
service by supporting practice group members with reliable detail-oriented assistance that contributes to overall efficiency;
adaptability by handling a variety of administrative tasks with flexibility and a solutions-focused mindset;
respect by fostering a professional and supportive working environment built on trust and mutual regard; and excellence by consistently producing high-quality work and taking a proactive approach to everyday tasks.

The above list is not intended to be all inclusive but provides a general framework for the position. Other related responsibilities will arise from time to time and be assigned to department members.

The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office.

• Attention to Detail/Thoroughness
• Communication Skills
• Customer Orientation
• Interpersonal Skills
• Planning and Organization
• Following Directions

• High School Diploma or equivalent required
• Proficient in Microsoft Suites
• Prior office experience required
• Comfortable in a fully in-person work environment

Warner is a full-service corporate law firm with 230+ attorneys practicing in nine offices throughout Michigan:
Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit , follow us on X @WNJLLP or connect on Linked In or Facebook.

• Comprehensive medical, dental, and vision insurance plans
• Firm-provided life insurance and disability coverage
• 401k with employer contribution or match depending on plan design
• Generous PTO and leave policies
• Firm holidays
• Remote work flexibility
• Wellness program
• Employee assistance program

Warner’s cultural motto is “Fun, Pride +  that Order”. We build A Better Partnership through:
Warner’s lockstep compensation model encourages teamwork and distinguishes us from our competitors. Partner and associate salaries are set based upon seniority, not total hours worked, encouraging client legal projects to be routed to the most knowledgeable person in the firm. Our team approach to compensation yields better legal representation for our clients and lays the foundation for a fun culture without internal financial competition.

We have a team atmosphere where people like working together and supporting each other.

Diversity – At Warner, we take an “all in” approach to DEI – engaging people at all levels of the firm to lead and participate on DEI committees and initiatives. This ensures a broad base of support from team members truly invested in leading the charge. It’s because of their time and efforts we are as successful as we are – and that…