Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support the advancement department in Grand Rapids, Michigan. This role involves a variety of administrative tasks, including database management, reporting, and donor communication, all aimed at enhancing departmental operations. As a Long-term Contract position, this opportunity offers stability and the chance to contribute meaningfully to organizational goals.

Responsibilities:

- Maintain and improve database systems to ensure accurate and up-to-date records of donors and constituents.

- Perform routine data hygiene tasks to enhance database integrity and reliability.

- Develop processes for tracking scholarships and create stewardship reports for scholarship representatives.

- Generate and distribute regular reports on donor contributions and benchmarking metrics.

- Support executive-level reporting needs, including preparing materials for leadership teams and institutional reviews.

- Conduct donor research using specialized tools and provide detailed reports as needed.

- Manage departmental administrative tasks such as correspondence, file organization, and invoice processing.

- Collaborate with the business office on budget reconciliation and tracking financial records.

- Ensure timely communication with donors through event invitations, newsletters, and acknowledgment letters.

- Record and process donor gifts promptly, ensuring receipts are issued within 24-48 hours. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

- Experience with Google Suite tools such as Google Docs and Google Sheets.

- Strong skills in data entry and database management.

- Ability to handle inbound and outbound calls with professionalism and excellent customer service.

- Familiarity with donor management, retention, and solicitation practices.

- Exceptional organizational skills, including scheduling appointments and managing correspondence.

- Ability to create and evaluate reports using various software tools.

- Effective communication skills, both written and verbal, to interact with donors and team members. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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