Administrative Aide

The purpose of this job is to assist, record and analyze information on departmental programs and project proposals. Completes special projects and data analysis. Performs duties under the direction of a superior who gives guidance and assistance. Reviews in-progress and upon completion. Manages work schedule to ensure all office duties and goals are completed in a timely manner.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Responds to phone calls and emails
• Compiles and analyzes data, prepares reports
• Assists in the planning and preparation of formal reports
• Assists in developing and preparing instruction and informational guides for public and internal use
• Prepares correspondence relating to assigned area of activity
• Attends meetings of City officials and community organizations for the purpose of gathering information
• Oversees administrative functions for various boards and authorities including preparation and distribution of agendas, minutes, and archival record documents
• Conducts various research projects or special assignments
• Performs related work as required

• Associate’s degree from an accredited college or university in Public Administration or a related field

--AND--

• At least three (3) years of related work experience

--OR--

• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Additional Postings available from City of Grand Rapids