Administrative Assistant

Administrative Assistant

Department: Administrative Assistant

Employment Type: Permanent - Full Time

Location: Grand Rapids, MI

Work as part of a team of attorneys, paralegals, clerks, and office services staff to transcribe and type correspondence, memoranda and time records as well as perform a variety of secretarial duties. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

• Assist with secretarial overflow.
• Create, edit, compile, print and save documents to document management system.
• Prepare attorney time records; process bills; proof billing sheets; and review and edit bills.
• Establish and maintain client and firm files; manage daily mail; request conflict of interest checks and maintain attorney calendars and deadline reminder systems.
• Work closely with administrative support staff (word processing, office services, receptionists, etc.).
• Maintain and observe confidentiality of attorney-client relationship.

• Prior experience as a legal secretary, administrative assistant, or work in a legal department or law firm.
• Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion.
• Experience in a document management system and time entry system a plus.
• Proficiency in Microsoft Word and Outlook.