Business Administrative Assistant

Join to apply for the Business Administrative Assistant role at Vesco Oil Corp.

Location:

Grand Rapids, MI

Under the direction of the Business Manager and Assistant Business Manager, the Business Administrative Assistant coordinates and performs a wide array of business operational functions, including performing day‑to‑day duties, providing office staff support, generating and distributing reports, maintaining business information, and monitoring daily departmental business transactions.

• Post weekly bank deposits.
• Post and apply credit card transactions.
• Submit invoicing.
• Audit credit reports and investigate and correct errors.
• Serve as back‑up for customer order intakes.
• Process and submit customer concern logs as required.
• Process purchase orders, warehouse transfers, etc.
• Review dates of open orders and investigate issues if needed.
• Process billing for direct orders for select vendors.
• Perform inventory audit and reconcile cycle count discrepancies.
• Review and adjust non‑stock items in the inventory management system.
• Generate and distribute reports.
• Provide general office support.
• Perform other duties as assigned.

• Strong knowledge of accounting principles.
• Excellent understanding of data administration and support functions (collection, analysis, distribution, etc.).
• Experience in MS Office, specifically Excel, Word, and Outlook. Must have at least moderate proficiency in Excel.
• Excellent written and oral communication skills.
• Excellent customer relationship skills.
• Ability to build and maintain lasting relationships with customers.
• Excellent problem‑solving and critical thinking skills.
• Excellent listening skills.
• Self‑motivated, with high energy and an engaging level of enthusiasm.
• Ability to perform basic mathematical calculations.
• High level of integrity and work ethic.
• Excellent attendance.
• Attention to detail.
• Flexible.
• Team player.

• 2+ years of experience working in a business or financial management environment.
• Associate degree preferred or equivalent work experience.

• Entry level

• Full‑time

• Administrative

• Oil and Gas