Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Location: Grand Rapids, MI
Employment Type: Full-Time
Industry: Manufacturing
Compensation: 55,

Our client is a well-established manufacturing organization known for delivering high‑quality products, fostering a collaborative environment, and maintaining strong financial operations as they continue to grow. They are seeking a detail‑oriented Accounts Payable Specialist to join their finance team and support day‑to‑day AP processes.

The Accounts Payable Specialist will be responsible for managing the full‑cycle accounts payable process in a fast‑paced manufacturing environment. This role ensures timely and accurate processing of invoices, supports month‑end close, and collaborates with internal teams and vendors to resolve discrepancies. The ideal candidate is organized, proactive, and thrives in a production‑focused setting where accuracy and deadlines matter.

• Process high-volume AP invoices accurately and efficiently, including 2-way and 3-way match (PO, packing slip, invoice).
• Review invoices for appropriate approval, coding, and compliance with company policies.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare weekly and monthly payment runs (checks, ACH, wire transfers).
• Maintain vendor files, contracts, and W-9 documentation.
• Support month-end and year-end closing activities, including accruals and AP reporting.
• Collaborate with purchasing, receiving, and production departments to resolve invoice variances or issues.
• Assist with audits by providing documentation and responding to requests.
• Monitor AP inbox and respond to vendor and internal inquiries promptly.
• Recommend process improvements to enhance efficiency and accuracy.

• 2–4 years of Accounts Payable experience (manufacturing industry strongly preferred).
• Working knowledge of 3-way match and standard procurement workflows.
• Proficiency in ERP systems (SAP, Oracle, Epicor, Infor, or similar).
• Strong Excel skills (VLOOKUP, pivot tables, basic formulas).
• High attention to detail and strong organizational abilities.
• Ability to manage multiple priorities in a deadline-driven environment.

• Experience with inventory-related AP processes.
• Knowledge of sales/use tax and freight invoice reconciliation.
• Associate’s degree in Accounting, Finance, or related field.