Benefits Coordinator

Immediate opportunity for a Benefits Coordinator to join a top-notch company experiencing rapid growth!

RESPONSIBILITIES:

• Transaction Processing:
  Process benefit transactions such as enrollments, life events, terminations, and employment status changes in alignment with plan rules, ERISA, and HIPAA requirements.
• Associate Support:
  Provide timely and accurate responses to associate and HR inquiries regarding benefit plans, eligibility, and processes using multiple communication channels (email, case management system, phone).
• System Maintenance & Audits:
  Maintain and audit benefits data in HR systems (e.g., Success Factors, Benefit Focus), ensuring data integrity and supporting ongoing compliance efforts.
• Regulatory Compliance:
  Ensure adherence to legal requirements including HIPAA, COBRA, QLEs, and Qualified Medical Child Support Orders (QMCSOs). Maintain confidentiality and privacy of sensitive benefit information.
• Open Enrollment Support:
  Support annual open enrollment efforts, including system testing, data auditing, and responding to associate questions to ensure a smooth enrollment process.
• Wellness Program Administration:
  Serve as the point of contact for our wellness program, respond to associate inquiries, and conduct routine audits of program data and surcharge reporting.
• Vendor Support & Error Resolution:
  Investigate and resolve vendor error reports and discrepancies; collaborate with vendors and internal teams to ensure seamless file integrations and service delivery.
• Invoice and Finance Coordination:
  Prepare and submit monthly benefit invoices; collaborate with the Finance team on payment processing, reconciliation, and audit follow-up.
• Documentation and Process Improvement:
  Draft and maintain process documents, SOPs, and job aids; identify opportunities to streamline and improve benefits workflows and tools.
• Reporting and Data Requests:
  Fulfill requests for benefit verifications, plan data (e.g., Medicare or census), and reporting needs from vendors, internal stakeholders, and compliance audits.
• Benefits Administration during Leave of Absence:
  Work with the Leave Management Team to update employee benefit records and qualifying life events at the start and end of a leave of absence. Remain in contact with the employee on leave concerning payment of premiums and cancellation/reinstatement of benefits.

This is a 6+ month contract position in Grand Prairie. Enjoy a hybrid work environment, working onsite Monday/Wednesday/Friday.

Visionaire Partners offers all full-time W2 contractors a comprehensive benefits package for the contractor, their spouses/domestic partners, and dependents. Options include 401k with up to 4% match, medical, dental, vision, life insurance, short and long-term disability, critical illness, hospital indemnity, accident coverage, and Medical and Dependent Care Flexible Spending Accounts.

REQUIRED SKILLS:

• 3-5 years of experience administering employee benefit plans in a corporate environment.
• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• Experience with and understanding benefits billing and reconciliation.
• Have a complete understanding and knowledge of laws and regulations that affect employee benefit plans (i.e. HIPAA, PHI, QLEs and COBRA requirements)
• Experience with HRIS platforms such as SAP Success Factors and vendor portals (e.g., Benefit Focus) preferred.
• Proficiency in Microsoft Excel, Word, Outlook, and Microsoft Teams.
• Ability to analyze data and generate reports. Familiarity with file feeds and data integrations.
• Strong customer service and communication skills
• Ability to prioritize and manage multiple tasks to meet deadlines
• Strong attention to detail and analytical thinking
• Ability to work independently and as part of a collaborative team
• Sound judgment in handling confidential and sensitive information

Must be authorized to work in the US. Sponsor ships are not available.