Purchasing Specialist​/Business Analyst

Position

Title (Function): Purchasing Specialist/Business Analyst

Department: Procurement and Payment Services

Reporting To: Purchasing Manager

Compensation: $53,000.00 – $58,000.00 (commensurate with education and experience)

Health and retirement benefits:  for more information!

Open Date: 01/21/2026 |
Close Date: 02/08/2026 11:59 PM MST

This position is a member of the Purchasing Department and serves as a vital link to campus administrators and their departments, providing them with key information and promoting the department as a service to the campus community.

Key responsibilities include processing campus purchase requisitions through the procure‑to‑pay cycle; leading the competitive solicitation process; coordinating fiscal year‑end procedures; developing policies and procedures; maintaining the department’s website; assisting with the campus One Card program; supporting campus fleet management and travel; and managing contract entry and database maintenance.

• Review all campus requisitions, verify account codes and authorizing signatures, check for fund availability, and determine the best procurement method for items or services requested.
• Ensure proper documentation for purchase orders is received, including insurance certificates verifying coverage limits, endorsements, and signed bilaterals.
• Maintain knowledge of State and national price agreements, departmental policies, and procedures.
• Enter requisitions efficiently and accurately into the campus ERP and eProcurement system, monitoring non‑sufficient funds to expedite issuance.
• Ensure purchase orders are issued within one day of requisition receipt.
• Source goods and services, assist with competitive bidding processes, manage and negotiate contracts.
• Process documented quotes for goods and services exceeding the discretionary spending threshold as defined in the Purchasing Policies.
• Maximize managed spend via market analysis, IFB/RFP/RFQ, supplier negotiation, and other activities.
• Use departmental systems to generate reports tracking and validating savings.
• Monitor open purchase orders to ensure timely receipt of goods and services.
• Reconcile orders through invoicing, resolving all problem purchase orders.
• Work closely with Accounts Payable staff to ensure proper payment and encumbrance liquidation.
• Research purchase orders or encumbrance documents not properly liquidated during the year by contacting vendors and campus departments, reviewing for reconciliation errors.
• Process fiscal year‑end functions to ensure encumbrances are properly liquidated, accrued, or moved into a new fiscal year.
• Maintain a listing of all fixed assets acquired for the campus and reconcile campus business reply mail departmental reallocation.
• Educate and train campus personnel and student groups on appropriate procurement methods.
• Develop and maintain effective working relationships with vendors and internal customers, while adhering to departmental objectives and ethical guidelines.
• Collaborate with fleet operations, finance, and procurement peers to resolve problems and continuously improve purchasing processes.
• Assist in supervising workflow for student employees.

• Collect, clean, and analyze purchasing data sets to identify trends, patterns, and areas for improvement or opportunities.
• Work with technical committees to design, test, and implement technology solutions or process changes that meet campus goals.
• Create detailed reports, dashboards, and visualizations to communicate insights and recommendations.

• Create contract documents, including adding encumbrances for proper contract accounting.
• Maintain the department contract database, updating payment information, amendments, exhibits, and encumbrances.
• Monitor encumbrance activity for proper liquidation, including year‑end close‑out.

• Maintain the Procurement and Payment Services Department website to accurately inform campus, vendors, and the public about the department’s offerings.
• Work with the campus webmaster to implement changes and…