Administrative Assistant – Commercial HVAC

Administrative Assistant – Commercial HVAC

Grand Junction, CO | Weekly Pay | Full Benefits | Career Stability

You’re an experienced administrative assistant who takes pride in keeping operations organized and running smoothly. You want consistent hours, long-term stability, and a company that values your work and has your back.

Full-time

Advanced Refrigeration, Heating & Air is expanding in Grand Junction, CO, and we’re hiring an experienced Administrative Assistant to support our local commercial HVAC service operation. No relocation required—just a solid opportunity to grow your career right here at home.

• Competitive hourly pay $22.00- $27.00 an hour based on experience – Paid weekly
• Company-paid medical insurance – 100% covered for you, with affordable family options
• 401(k) with industry-leading company match
• Up to 20 days PTO + paid holidays (based on experience)
• Additional benefits including life insurance, disability, dental, and vision plans
• Local stability and long-term opportunity with a growing, well-established commercial HVAC company

• Answering phone calls, emails, and texts; assisting with customer relations
• Taking messages and routing information to the appropriate team members
• Entering service calls into PO lists and the dispatching software
• Assigning and dispatching technicians to service jobs
• Preparing and distributing job paperwork for technicians
• Tracking technician availability, call-outs, and scheduled appointments
• Processing weekly payroll support, including spreadsheets and timecard submission to corporate
• Maintaining preventive maintenance (PM) account records and uploading invoices
• Entering PMs into PO lists and dispatching software
• Scheduling with customers based on PM frequency
• Maintaining PM filter lists, including:
  • Ordering filters for upcoming months
  • Gathering and labeling filters prior to scheduled jobs
• Invoicing completed jobs in Quick Books and sending invoices to customers

• 2–4+ years of administrative assistant experience, preferably in commercial HVAC, construction, or a mechanical trade
• Proficiency with Microsoft Office and Quick Books
• Experience with Paylocity and/or Net Suite is helpful but not required
• Highly organized, self-motivated, and able to work independently
• Previous bookkeeping and/or dispatching experience is a plus

Since 1999, Advanced Refrigeration, Heating & Air, an entity of Cold Tech Refrigeration, has specialized in commercial and industrial HVACR emergency repair, preventative maintenance, and obsolete equipment replacement throughout Western Colorado.

Our office staff and technicians are the reason for our success—and we invest in them accordingly.

#CO123